Job Purpose / Summary

The Executive Procurement is responsible for the accurate and timely execution of day-to-day ERP transactions relating to Purchase Orders, Work Orders, and Goods Receipt Notes (GRNs). The role acts as a critical link between the Purchase, Stores, Project Execution, and Accounts teams, ensuring that all procurement-related data in the ERP system is complete, accurate, and up to date. The incumbent maintains vendor, material, and item master data, resolves routine transaction errors, generates periodic ERP reports, and supports ERP implementation, upgrade, and user-acceptance testing activities as required.

Key Responsibilities & Duties

ERP Transaction Processing
- Generate and process Purchase Orders (POs) and Work Orders (WOs) in the ERP system in line with approved requisitions and organizational procurement policy.
- Promptly upon receipt of materials or completion of services, ensuring quantities and specifications match approved orders.
- Ensure all ERP transactions are entered accurately, completely, and within defined turnaround times (TAT).




- Monitor open POs/WOs and follow up with vendors and internal stakeholders to close pending transactions.

Master Data & Data Integrity
- Create and maintain accurate master data for vendors, materials, and items within the ERP system.
- Periodically audit master data and transaction records to identify and correct inconsistencies or duplication.
- Resolve routine ERP transaction errors and coordinate with users across departments to correct data discrepancies.

Documentation & Reporting
- Maintain proper, audit-ready documentation of purchase orders, work orders, invoices, GRNs, and related procurement records, both physical and digital.
- Generate weekly and monthly ERP reports (e.g., open PO status, pending GRNs, vendor transaction summaries) for management review.
- Support internal and external audits by providing accurate transaction records and documentation on request.

Stakeholder Support

📌 Executive - Procurement (Bengaluru)
🏢 Pump Academy
📍 Bengaluru