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Job Title: Executive Assistant to CEO
Location: Pune, Maharashtra
Experience: 6 10 Years
Qualification: Graduate (Mandatory) | MBA Preferred
About the Role
We are looking for an experienced Executive Assistant to the CEO who will provide high-level executive and administrative support while acting as the coordination anchor for the CEOs Office.
The ideal candidate should have excellent communication skills, solid organizational abilities, high levels of confidentiality, and experience supporting CXO/MD-level executives in manufacturing, engineering, or automotive organizations.
Key Responsibilities Executive Support
- Manage the CEOs calendar, appointments, meetings, and priorities.
- Coordinate domestic and international travel arrangements.
- Prepare travel itineraries, agendas, and schedules.
- Process expense reports and coordinate approvals.
- Draft correspondence, presentations, reports, and official documents.
- Handle confidential business information with complete discretion.
CEO Office Coordination
- Organize Senior Leadership meetings, business reviews, and functional reviews.
- Prepare meeting agendas and MOM (Minutes of Meeting).
- Track action items until closure.
- Coordinate communication between the CEO and Leadership Team.
- Manage Board meeting logistics in coordination with the Company Secretary.
- Coordinate CEO engagements with Bharat Forge and Kalyani Group offices.
Business Presentations & MIS
- Prepare executive-level PowerPoint presentations.
- Develop Board presentations and review decks.
- Maintain MIS reports, dashboards, trackers, and business reports.
- Consolidate inputs from various departments.
- Prepare briefing notes before CEO meetings.
- Conduct market research and competitor analysis.
- Track industry trends, OEM activities, and policy updates.