Department

Human Resource Department (HRD)

Designation

Associate – Admin Assistant

Experience

Minimum 3 years of experience in Administration, MIS, Operations, Office Administration, or a similar role.

Employment Type

Full Time

About the Role

We are looking for a detail-oriented and highly organized Associate – Admin Assistant to join our Human Resource Department. The incumbent will be responsible for managing administrative operations, maintaining management information systems (MIS), preparing analytical reports, coordinating with internal departments and external vendors, and supporting HR operations to ensure smooth organizational functioning.

The ideal candidate should possess solid analytical skills, excellent proficiency in Microsoft Excel, and the ability to handle multiple responsibilities with accuracy and professionalism.

Key Responsibilities

Administration
- Manage day-to-day administrative activities across the organization.
- Coordinate office maintenance, repairs, housekeeping, security, pantry, and facility management.




- Maintain records of office assets, inventory, stationery, and consumables.
- Coordinate with vendors for quotations, purchase orders, renewals, and service deliveries.
- Track Annual Maintenance Contracts (AMC), utility bills, and vendor payments.
- Ensure office infrastructure and workplace facilities remain operational.
- Support travel bookings, accommodation, courier management, and logistics whenever required.
- Maintain documentation related to administrative processes and compliance.

HR Operational Support
- Assist the HR team in maintaining employee records and documentation.
- Support attendance, leave, timesheet, and payroll-related data management.
- Coordinate documentation related to onboarding and employee lifecycle activities.
- Maintain HR trackers including PMS, training, compliance, and employee records.
- Support HR events, employee engagement activities, and organizational initiatives.
- Assist in p

📌 Admin Assistant (Kolkata)
🏢 Viacon Marketing & Technologies Private
📍 Kolkata