HR Office Assistant – Records & Documentation
- Job Purpose

To provide administrative and documentation support to the HR function by maintaining accurate employee records, organizing HR documents, ensuring timely filing and retrieval of records, and supporting day-to-day HR administrative activities.
- Key Responsibilities
- Employee Records & Documentation
- Maintain and update employee personnel files and HR records in physical and electronic formats.
- Ensure proper filing, indexing, and secure custody of employee documents.
- Scan, upload, and maintain HR documents in the designated HR systems/document repositories.
- Retrieve employee records and documents as and when required by the HR team.
- Ensure records are complete, properly arranged, and updated on a timely basis.
- Maintain records relating to joining, transfers, promotions, separations, leave, benefits, disciplinary matters, etc.
- HR Administrative Support
- Provide administrative assistance to the HR team in day-to-day activities.
- Support preparation, printing, scanning, photocopying,



and distribution of HR-related documents and communications.
- Assist in maintaining registers, trackers, and MIS related to HR activities.
- Support employee documentation requirements during onboarding, transfers and separation.
- Coordinate with employees and relevant departments for submission of pending documents.
- Data Entry & HR Systems
- Perform accurate data entry and updating of employee information in HR systems and Excel trackers.
- Maintain confidentiality and accuracy of employee-related information.
- Assist in reconciliation of physical records with system records and identify missing/incomplete documentation.
- Support HR team in generating basic reports and maintaining data trackers.
- Records Management & Compliance
- Follow established HR record-keeping procedures and document retention requirements.
- Ensure proper classification and indexing of documents for easy retrieval.
- Maintain confident

📌 HR Assistant (Chennai Metropolitan Area)
🏢 Larsen and Toubro
📍 Chennai Metropolitan Area