Job Summary: We are looking for an experienced and detail-oriented Project Planning & Coordinator to drive end-to-end planning, coordination, and execution of workplace fit-out and construction projects. The role will act as the central coordination point between Design, Projects, Procurement, Finance, Facilities, and external consultants to ensure projects are delivered on time, within budget, and to the highest quality standards.

The ideal candidate should possess solid architectural knowledge, project planning expertise, stakeholder management skills, and the ability to monitor multiple projects simultaneously while proactively identifying and mitigating execution risks.

Key Responsibilities:

1. Project Planning & Scheduling:
- Develop comprehensive project plans, timelines, and execution schedules for multiple ongoing projects.
- Prepare detailed project roadmaps with defined milestones, dependencies, and critical paths.
- Track project progress against planned timelines and identify potential delays.
- Recommend corrective actions to ensure timely project completion.




- Coordinate project kick-off meetings and establish execution plans with all stakeholders.

2. Cross-Functional Coordination:
- Coordinate with Architecture, Design, Procurement, Projects, Finance, Legal, Facilities, and Operations teams throughout the project lifecycle.
- Ensure seamless communication between internal teams, consultants, contractors, and vendors.
- Facilitate regular project review meetings and document action items and progress updates.
- Track action closures and ensure stakeholder accountability.

3. Project Monitoring & Reporting:
- Maintain project dashboards highlighting schedule, budget, risks, dependencies, and completion status.
- Generate weekly and monthly MIS reports for leadership.
- Monitor project KPIs including timeline adherence, cost variance, quality metrics, and resource utilization.
- Present project updates and risk assessments to senior management.

4.

📌 Project Planning and Coordinator (Bengaluru)
🏢 BHIVE Workspace
📍 Bengaluru