Key Responsibilities

1. Executive & Administrative Support
- Manage and coordinate calendars, meetings, appointments, and schedules for assigned Leadership Team members.
- Prioritize meeting requests and ensure effective time management.
- Organize internal and external meetings, including leadership meetings, town halls, reviews, and business discussions.
- Prepare meeting agendas and coordinate relevant materials in advance.

2. Travel & Expense Management
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and local transportation.
- Prepare detailed travel itineraries and ensure all arrangements are completed on time.
- Support expense claim submission, invoice processing, and other administrative documentation in line with company policies.

3. Meeting & Action Tracking
- Support leadership meetings by coordinating logistics and documentation.
- Record and track key action items, where required, and follow up with relevant stakeholders.
- Ensure timely closure of administrative and coordination-related actions.

4.



Communication & Stakeholder Coordination
- Act as a key coordination point between Leadership Team members and internal/external stakeholders.
- Draft, review, and format emails, presentations, reports, and other business documents.
- Coordinate effectively with teams across functions and locations.
- Maintain a skilled, responsive, and service-oriented approach while handling senior stakeholders.

5. Documentation & Presentation Support
- Assist in preparing PowerPoint presentations, reports, meeting packs, and other leadership communication materials.
- Maintain proper documentation, records, and filing systems.
- Ensure accuracy, consistency, and confidentiality of all business documents.

6. Pool Support & Flexibility
- Work as part of a centralized pool of secretarial support for the Leadership Team.
- Provide backup support to other LT members and Executive Assistants during planned or unp

📌 Executive Assistant (Bengaluru)
🏢 Essilor
📍 Bengaluru