Executive Assistant

Administration / Executive Office

Reports To

CEO / Managing Director / Executive Director

Job Purpose

The Executive Assistant provides high-level administrative, organizational, and coordination support to senior management. The role involves managing schedules, correspondence, meetings, travel arrangements, confidential information, and follow-ups while ensuring the executive’s day-to-day activities run efficiently and professionally.

Key Responsibilities

⁠ ⁠Manage the executive’s calendar, appointments, meetings, and daily schedule.

⁠ ⁠Coordinate internal and external meetings, including agendas, invitations, and meeting rooms.

⁠ ⁠Handle emails, phone calls, correspondence, and routine communication on behalf of the executive.

⁠ ⁠Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.

⁠ ⁠Maintain confidential company, financial, employee, and executive information.

⁠ ⁠Follow up on assigned tasks and ensure deadlines are met.

⁠ ⁠Coordinate with senior managers, employees, clients, vendors,



and other stakeholders.

⁠ ⁠Prepare and maintain reports, spreadsheets, databases, and executive records.

⁠ ⁠Assist with presentations and business proposals when required.

⁠ ⁠Monitor key deadlines, commitments, and pending decisions.

⁠ ⁠Support management in planning events, conferences, and corporate functions.

⁠ ⁠Conduct research and gather information required for management decisions.

⁠ ⁠Handle administrative tasks and special projects assigned by senior management.

⁠ ⁠Represent the executive office professionally and maintain a high level of discretion.

Required Qualifications

⁠ ⁠Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.

⁠ ⁠2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

⁠ ⁠Excellent written and verbal communication skills.

⁠ ⁠Strong proficiency

📌 Executive Assistant (Indore)
🏢 Mizala Biovet India Opc
📍 Indore