HR & Admin Coordinator

Location: Initially Work From Home (WFH), with transition to Kochi, Kerala
Preferred Candidates: Kochi / Kottayam
Employment Type: Full time

About the Role

We are looking for an organized and detail-oriented HR & Admin Coordinator to support our HR and administrative activities, with a strong focus on HR documentation, employee records, and coordination.

The ideal candidate should be comfortable handling confidential employee information, maintaining accurate documentation, coordinating HR processes, and supporting day-to-day administrative activities.

Key Responsibilities

HR Documentation & Records

- Maintain and organize employee files and HR documentation.
- Prepare and maintain appointment letters, offer letters, confirmation letters, warning letters, HR notices, and other employee-related documents.
- Maintain employee records, personal details, joining documents, and statutory/HR records.
- Ensure HR documents are properly filed, updated, and easily retrievable.
- Maintain confidentiality of employee and company information.
- Support documentation related to onboarding, probation, confirmation, resignation, and exit formalities.
- Maintain attendance, leave, and employee-related records.

HR Coordination

- Coordinate employee onboarding and joining formalities.
- Collect and verify required employee documents.
- Coordinate interviews and maintain candidate records.
- Assist in preparing HR reports and trackers.




- Coordinate employee communication and HR-related activities.
- Support performance review, probation review, and other HR processes.

Administration

- Handle routine administrative documentation and coordination.
- Maintain office records and basic administrative trackers.
- Coordinate with employees and management for HR and administrative requirements.
- Support procurement, vendor coordination, and other office administration tasks when required.

Requirements

- Bachelor's degree in HR, Business Administration, Commerce, or a related field.
- 1–3 years of experience in HR, HR administration, or office administration preferred.
- Good knowledge of HR documentation and employee record management.
- Solid organizational and documentation skills.
- Good written and verbal communication skills.
- Proficiency in MS Office / Google Workspace, especially Excel/Sheets and Word/Docs.
- Ability to maintain confidentiality and handle sensitive employee information.
- Good attention to detail and follow-up skills.
- Candidates from Kochi or Kottayam are preferred.

Work Arrangement

- Initially: Work From Home.
- Later: The role will transition to office-based work in Kochi.
- Candidates should therefore be comfortable with relocating/working from Kochi when the office-based arrangement begins.

Pay: From ₹15,000.00 per month

Work Location: Hybrid remote in Kochi, Kerala (Kochi)

📌 HR & Admin Coordinator (Kochi)
🏢 Machinser Technologies
📍 Kochi