Both gender are encouraged to apply”

About the Role

Ilsheguri is a growing fresh seafood B2C business based in Kolkata. We are looking for a responsible, organised and people-oriented HR & Administration Manager/Executive to manage recruitment, employee administration, attendance, staff productivity, office discipline and day-to-day HR operations.

The selected candidate will work closely with the CEO and department heads and will play an important role in building a qualified HR and administrative system as the company expands.

This is a hands-on startup HR role. The candidate should be comfortable independently managing recruitment, employee records, attendance, staff coordination, office administration and performance monitoring.

Key Responsibilities1. Recruitment & Hiring

- Understand manpower requirements from each department.
- Prepare job descriptions and job postings.
- Post vacancies on appropriate job portals and recruitment channels.
- Screen CVs and shortlist candidates.
- Conduct initial HR interviews.
- Coordinate technical/department interviews.
- Maintain candidate databases.
- Coordinate interview schedules and joining formalities.
- Conduct background/reference checks where required.
- Prepare offer and appointment documentation.
- Maintain a proper recruitment tracker.

2. Workforce Planning

- Maintain the company's manpower plan.
- Track vacancies department-wise.
- Identify upcoming manpower requirements.
- Coordinate recruitment for sales, field executives, delivery staff, office staff and other positions.
- Monitor employee turnover and replacement requirements.

3. Attendance & Leave Management

- Maintain daily employee attendance.
- Monitor late coming, absence and leave.
- Maintain leave records.
- Coordinate attendance of field and delivery employees.
- Prepare monthly attendance reports for payroll processing.
- Identify repeated attendance or punctuality issues.

4. Staff Productivity Monitoring

- Establish employee KPI and productivity tracking systems with department heads.
- Collect daily/weekly productivity reports.
- Monitor field staff attendance and activity reports.
- Track employee performance against assigned KPIs.
- Highlight consistently underperforming employees to the relevant manager and CEO.
- Maintain monthly employee performance records.

Important:



The HR will monitor and report productivity; department heads remain responsible for achieving business targets.

5. Employee Management

- Conduct employee induction and onboarding.
- Explain company policies and code of conduct.
- Maintain employee files and documentation.
- Coordinate ID cards, uniforms and company assets.
- Handle employee queries and routine HR issues.
- Support employee engagement and retention.
- Maintain professional workplace discipline.

6. Office Administration

- Manage day-to-day office administration.
- Maintain office supplies and stationery.
- Coordinate housekeeping and office maintenance.
- Maintain employee and vendor records.
- Coordinate office equipment and basic facility requirements.
- Maintain administrative registers and documentation.
- Coordinate with vendors and service providers.
- Support meetings, events and company activities.

7. Payroll & Compliance Coordination

- Prepare monthly attendance and payroll inputs.
- Coordinate with the company's accountant/CA for salary processing.
- Maintain employee salary records.
- Coordinate statutory HR documentation as applicable.
- Ensure employee documents and records are properly maintained.
- Assist management/CA with labour-law and HR compliance requirements.

8. HR Policies & SOPs

Help the company establish and maintain:

- Employee handbook
- Attendance policy
- Leave policy
- Recruitment policy
- Code of conduct
- Performance appraisal system
- Incentive policy
- Disciplinary procedure
- Joining and exit procedures
- Asset handover procedure
- Field staff reporting system

9. Employee Performance Review

- Coordinate monthly performance reviews.
- Maintain employee KPI scorecards.
- Collect department-head feedback.
- Prepare performance reports for management.
- Track probation-period performance.
- Coordinate confirmation, extension or performance-improvement processes.

10. Exit & Full-and-Final Coordination

- Manage resignation documentation.




- Conduct exit interviews.
- Coordinate clearance from departments.
- Ensure company assets are returned.
- Coordinate full-and-final settlement with accounts.
- Update employee records after exit.

Daily Responsibilities

The candidate should be capable of independently managing:

Attendance → recruitment follow-up → employee queries → staff productivity reports → office administration → documentation → management reporting.

Key Performance Indicators – HR

The candidate will be evaluated on:

- Recruitment turnaround time
- Quality of candidates hired
- Vacancy closure rate
- Employee attendance
- Employee retention
- Staff productivity reporting
- Timely HR documentation
- Payroll/attendance accuracy
- Office administration efficiency
- Employee grievance resolution
- Policy implementation
- Overall HR process discipline

Candidate Requirements

- 2–5 years of HR/Admin experience.
- MBA/PGDM in Human Resources preferred.
- Strong communication and interpersonal skills.
- Good knowledge of recruitment processes.
- Experience with job portals and candidate screening.
- Good Excel/Google Sheets skills.
- Comfortable maintaining HR databases and reports.
- Strong organisational and follow-up skills.
- Ability to handle multiple departments simultaneously.
- Mature and professional approach to employee issues.
- Ability to work independently in a startup environment.
- Experience in FMCG, food, e-commerce, logistics, retail or startup environments will be an advantage.

Preferred Skills

- Recruitment
- HR Operations
- Payroll coordination
- Attendance management
- Employee engagement
- Performance management
- Excel/Google Sheets
- HRMS/CRM familiarity
- Labour-compliance coordination
- Office administration

Why Join Ilsheguri?

Join Ilsheguri at an early growth stage and help build the company's HR and organisational system from the ground up.

The selected candidate will have an opportunity to create professional systems for recruitment, employee management, productivity, administration and company culture as the business expands across Kolkata and other cities.

Pay: ₹20,000.00 - ₹28,000.00 per month

Benefits:

- Commuter assistance
- Health insurance
- Paid sick time

Work Location: In person

📌 HR & Administration Manager – Startup (India)
🏢 PURENET SEAFOODS PRIVATE
📍 India