Position Title

Office Assistant to the (DISTRICT GOVERNOR)

Reporting To

District Governor (DISTRICT GOVERNOR), Rotary International

Location

DISTRICT GOVERNOR Office / District Office – GORAKHPUR,U.P

Employment Type

Full time

About the Position

The Office Assistant to the DISTRICT GOVERNOR will provide comprehensive administrative, coordination, communication and documentation support to the (DISTRICT GOVERNOR) in the effective execution of district-level Rotary activities.

The position requires a highly organised, dependable and proactive individual who can manage correspondence, schedules, meetings, records, databases, communications and follow-ups while maintaining professionalism, confidentiality and Rotary's values of Service Above Self.

The Office Assistant will act as an important coordination point between the DISTRICT GOVERNOR, Rotary clubs, Rotarians, district leaders, committees, prospective participants, service partners and other stakeholders.

Key Responsibilities

1. Office Administration

2.Calendar & Schedule Management

3.Correspondence & Communication

4. Rotary Club Coordination

5. Meeting Management

6.Event & Programme Coordination

Required Skills

Essential

- Excellent written and verbal communication
- Good English and Hindi communication skills
- Strong organisational ability
- Good MS Office knowledge
- Email management
- Excel/Google Sheets skills
- Documentation skills
- Follow-up ability
- Time management
- Attention to detail
- Professional telephone etiquette
- Ability to multitask
- Confidentiality and discretion

Qualification

Minimum Qualification

Graduate in any discipline

Preferred backgrounds:

- Business Administration
- Management
- Commerce
- Communication
- Office Administration
- Computer Applications
- Social Sciences

Experience





2–5 years of relevant administrative/coordination experience preferred.

Candidates with experience supporting:

- Senior executives
- NGOs
- Rotary/Rotaract
- Educational institutions
- Government programmes
- Corporate offices
- Events
- Associations

will be preferred.

Technology Requirements

The candidate should be comfortable using:

Microsoft Office

- MS Word
- MS Excel
- MS PowerPoint

Google Workspace

- Gmail
- Google Drive
- Google Docs
- Google Sheets
- Google Forms
- Google Calendar
- Google Meet

Communication

- WhatsApp
- Email
- Zoom / Microsoft Teams / Google Meet

Design – Advantage

- Canva
- Basic photo editing

Basic video editing

Working Relationship

The Office Assistant will work closely with:

- (DISTRICT GOVERNOR)
- District Governor
- District leadership team
- Rotary Club Presidents
- Rotary Club Secretaries
- District Committee Chairs
- Assistant Governors
- District trainers
- Event/programme coordinators
- Rotarians
- External service providers

Other authorised stakeholders Ideal Candidate Profile

We are looking for a highly organised, digitally proficient and proactive Office Assistant who can become a dependable administrative partner to the DISTRICT GOVERNOR. The ideal candidate should possess excellent communication skills, strong follow-up discipline, attention to detail, confidentiality, professional etiquette and the ability to coordinate multiple Rotary stakeholders simultaneously. Application Requirement

Interested candidates may submit:

- Updated Resume/CV
- Recent photograph
- Educational qualifications
- Relevant experience details
- Computer/IT skills
- Previous administrative/coordination experience
- Two professional references, if available
- Expected remuneration
- Availability to join

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Office Assistant to the DISTRICT GOVERNOR – Rotary International(District-3120) (India)
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