Job Title: Executive Assistant to the Director / Managing Director

Location: Churchgate, Mumbai (On-site)

Employment Type: Full time, Permanent

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative and strategic support to our Director/Managing Director. Excellent spoken English and formal Business English Communication Skills. Ability to organise calendar, manage Guest relations and have a Social approach to daily work activities.

Key Responsibilities

Calendar & Schedule Management

· Coordinate travel arrangements, including flights, accommodation, and detailed itineraries.

· Prioritize requests for meetings, resolving scheduling conflicts proactively.

Communication & Liaison

· Filter incoming communications, acting as a strategic gatekeeper.

· Draft correspondence, including formal emails, corporate letters

· Facilitate communication between executive leadership and cross-functional team heads.

Meeting & Event Coordination

· Organize board meetings, corporate presentations, and stakeholder reviews.

· Prepare materials by compiling agendas, briefs, and presentation decks beforehand.





· Record minutes of meetings and rigorously track follow-up action items.

Operations & Project Support

· Track key deliverables

· Handle sensitive corporate documentation with absolute confidentiality.

· Process expenses, invoices, and administrative filings accurately.

Required Skills & Qualifications

Experience & Education

· Proven tenure as an Executive Assistant, Personal Assistant, or Secretary to senior leadership.

Technical & Core Competencies

· Good Microsoft Office Suite (Word, Excel, PowerPoint), knowledge of AI an added advantage.

Fluent in local language as well as Hindi. Should be familiar with handling business communication, courier management, data transfers as needed.

· Refined interpersonal skills suited for interactions with high-level corporate stakeholders.

Traits & Behavioural Attributes

· High discretion in safeguarding sensitive, confidential company data.

· Sharp problem-solving capability to manage sudden operational schedule changes.

· Strong organization skills to multitask efficiently under tight project deadlines.

Pay: ₹28,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (India)
🏢 Valor Estate
📍 India