About the Role:We are looking for a detail-oriented and proactive Junior Executive Assistant to support the Senior Executive Assistant in managing the CXO's calendar and travel arrangements, while also coordinating travel logistics for the broader team. This is an excellent opportunity for someone who thrives in a fast-paced workplace, has strong organisational instincts, and wants to grow into a senior executive support role.Key Responsibilities:CXO Calendar & Travel Support (in partnership with Senior EA)Assist the Senior EA in managing the CXO's day-to-day calendar, including scheduling, rescheduling, and prioritising meetingsHelp resolve scheduling conflicts and flag calendar clashes proactivelyCoordinate all aspects of CXO travel: flights, hotels, ground transportation, visas, and itinerariesPrepare detailed travel itineraries and briefing documents ahead of tripsMonitor flight changes, delays, or cancellations and adjust plans in real timeEnsure all travel and calendar arrangements align with the CXO's preferences and company travel policyMaintain confidentiality and exercise sound judgment when handling sensitive scheduling informationTeam Travel BookingManage travel bookings (flights, accommodation, transport) for the broader team as neededTrack and consolidate travel requests, ensuring timely booking within budget and policy guidelinesMaintain organized records of bookings, invoices,



and travel expenses for reconciliationServe as the point of contact for team members' travel-related queries and last-minute changesBuild and maintain relationships with preferred vendors (travel agencies, hotels, airlines) to streamline bookingsGeneral SupportProvide backup coverage for the Senior EA during periods of leave or high workloadAssist with expense report preparation and reconciliation related to travelSupport ad hoc administrative tasks and special projects as assignedContinuously look for ways to improve calendar and travel coordination processesRequirements4-6 years of experience in an administrative, executive support, or travel coordination roleStrong organisational skills with keen attention to detailExcellent written and verbal communication skillsProficiency in calendar tools (e.G., Outlook) and travel booking platformsAbility to manage multiple priorities under time pressure while maintaining accuracyHigh level of discretion and professionalism when handling confidential informationA proactive, solutions-oriented mindset with willingness to learn from senior stakeholdersNice to HavePrior experience supporting C-suite executives or senior leadershipFamiliarity with corporate travel policies and expense management systemsExperience coordinating travel across multiple time zones/geographiesWhat Success Looks LikeCXO's calendar runs smoothly with minimal conflicts, and the Senior EA can rely on you as a dependable partnerTravel arrangements (CXO and team) are booked accurately, cost-effectively, and on timeTeam members experience minimal friction when booking or adjusting travel plans

📌 Executive Assistant To Chief Executive Officer (Coimbatore)
🏢 mobi
📍 Coimbatore