- Being the point of contact for general communications with their boss
- Answering calls and routing them to the right person
- Making travel arrangements for the executive officer they work for and keeping track of their itineraries
- Planning and scheduling meetings
- Preparing MOM of every meetings
- Researching and organizing data to represent the senior management, which may include directors, executives, and committees
- Compiling expense reports
- Performing bookkeeping tasks
- Handling memos, reports, invoices, and related documents, including sensitive information
- Keeping confidential information
- Screening visitors and deciding if they should be allowed to meet with the executives
- Going through the incoming documents (memos, invoices) and redistributing them
- Office duties such as sourcing office supplies and handling the filing system
- Handling and redistributing faxes and emails.
- Providing complete administrative support
- Managing and recording the supply needs.
- Acting as a virtual assistant
- Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets
Preferred candidate profile :
- Any Graduate
- Positive Communication
- MS Office