Job Description – Sales Coordinator Cum Tender Executive

Company: Bharat Oil & Waste Management Ltd.
Department: Sales & Business Development
Designation: Sales Coordinator Cum Tender Executive
Location: Delhi / Ghaziabad (Sahibabad)
Employment Type: Full-Time | Onsite
Experience: 3–5 Years
Qualification: Graduate in any discipline; MBA/PGDM in Sales/Marketing will be an added advantage.

About Bharat Oil & Waste Management Ltd.

Bharat Oil & Waste Management Ltd. (BOWML) is a waste management and recycling company providing solutions in used oil recycling, hazardous waste management, e-waste management, wastewater management, waste-to-energy/AFR, laboratory services and related environmental solutions. The company operates across multiple locations and works with public and private-sector clients.

Role Overview

The Sales Coordinator Cum Tender Executive will be responsible for supporting the sales and business development team through effective sales coordination, client communication, quotation preparation, tender identification and end-to-end tender documentation.

The candidate will coordinate with Sales, Operations, Logistics, Finance, Compliance and other internal departments to ensure timely submission of quotations, proposals and tenders and smooth execution of customer requirements.

Key Responsibilities1. Sales Coordination

- Coordinate with the sales team for day-to-day sales activities and customer requirements.
- Prepare and maintain quotations, commercial proposals, sales orders and related documents.
- Follow up with clients regarding quotations, proposals, orders and service requirements.
- Maintain customer databases, sales records and enquiry status.
- Prepare daily,



weekly and monthly sales reports.
- Coordinate with Operations and Logistics teams for execution of customer orders and waste lifting requirements.
- Coordinate with Finance for invoicing, outstanding payments and payment follow-ups.
- Provide post-sales support and ensure timely resolution of customer queries.
- Maintain proper records of enquiries, quotations, orders and customer communications.

2. Tender Management

- Search and identify relevant tenders related to waste management, hazardous waste, used oil, e-waste, environmental services and allied activities.
- Monitor tender opportunities through GeM, CPPP/e-procurement portals, State Government portals, PSU portals and other relevant sources.
- Review tender eligibility criteria, scope of work, technical specifications, commercial terms and submission requirements.
- Prepare tender checklists and ensure all required documents are available before submission.
- Coordinate with internal departments for technical, commercial, financial and statutory documents.
- Prepare technical and commercial bid documents as per tender requirements.
- Coordinate for EMD, tender fees, security deposits and other applicable requirements.
- Upload and submit tenders within the prescribed deadline.
- Track tender status, corrigenda, clarifications,



technical evaluation and commercial results.
- Maintain a complete database of submitted, awarded, rejected and ongoing tenders.
- Coordinate with the concerned departments for tender-related queries and clarifications.

3. Client & Government Coordination

- Act as a coordination point between clients, government departments, agencies and the internal sales team.
- Respond to client enquiries and provide required company/service-related information.
- Coordinate for pre-bid meetings, clarification requirements and tender-related communications.
- Maintain professional relationships with existing and prospective customers.
- Assist the sales team in customer meetings, presentations and business proposals whenever required.

4. Documentation & Compliance

- Maintain proper records of company documents required for tenders and client submissions.
- Ensure that documents submitted in tenders are accurate, complete and valid.
- Coordinate with Compliance/Legal/Finance/Operations teams for licenses, authorizations, certificates and other supporting documents.
- Maintain updated records of company credentials, experience certificates, work orders, GST/PAN, ISO certificates, authorization documents and other tender-related documents.
- Ensure confidentiality and proper handling of commercial and client information.

5. Internal Coordination

The candidate will regularly coordinate with:

- Sales & Business Development
- Operations
- Logistics

Pay: ₹20,000.00 - ₹35,000.00 per month

Advantages:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Sales Coordinator Cum Tender Executive (Delhi)
🏢 Bharat Oil & Waste Management
📍 Delhi