Job Description – Time Office Executive

Department: HR / Administration
Designation: Time Office Executive
Industry: Manufacturing / Farm Equipment
Reporting To: HR Manager / HR Head

Job Purpose

To manage employee attendance, biometric records, shifts, leave, overtime, and payroll inputs accurately while ensuring workforce discipline and compliance with company policies.

Key Responsibilities

- Manage daily biometric attendance, punch records, late coming, early leaving and absenteeism.
- Prepare and maintain daily, weekly and monthly attendance reports.
- Manage shift rosters, weekly offs, overtime and extra working hours.
- Maintain employee leave records and coordinate leave approvals.
- Identify and resolve attendance discrepancies in coordination with department heads.
- Prepare accurate monthly attendance and OT inputs for payroll processing.
- Handle attendance and deployment records of contract labour.
- Maintain gate pass, employee movement and manpower records.
- Generate MIS reports related to attendance, absenteeism, OT and manpower.




- Ensure proper maintenance of statutory time-office records/registers.
- Support HR in employee queries related to attendance, leave and salary inputs.
- Coordinate with Payroll, HR and Accounts for accurate salary processing.
- Ensure adherence to company attendance and discipline policies.

Required Skills

- Valuable knowledge of Time Office & Attendance Management.
- Hands-on experience with Biometric/HRMS/Payroll software.
- Good knowledge of MS Excel and MIS reporting.
- Basic understanding of PF, ESI, overtime and labour compliance.
- Strong coordination, communication and record-keeping skills.
- Experience in a manufacturing/plant environment preferred.

Qualification & Experience

- Graduate in any discipline; HR/Commerce preferred.
- 2–5 years of relevant experience in Time Office / HR Operations, preferably in manufacturing.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Time Office Executive (India)
🏢 New Swan Multitech
📍 India