JOB SUMMARY Provides advanced executive assistant and administrative support to the Vice President of EPD India and the EPD Division. Provides support to other function and office based leaders in managing the functions and responsibility of VP's office as may be needed. Supports the processes and practices of the organisation as may be needed in EPD India region. CORE JOB RESPONSIBILITIES + Responsibilities include all administrative functions of the department:responding to requirements,phonescalls,queries andcalendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,creatingormodifyingbusiness documents,collating / compilingpresentations,handling teleconferenceetc. + May include someproject management andsupport for tracking budget expenditures. + Coordinates andmaintainsdepartmental files, as assigned, in compliance with corporate andlocal requirements, coordinates with Areaand corporateasrequired. + Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. + Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and on boarding.Supports 3rdParty Contractor Management includingexpenses, onboarding, coordination with 3rdParty Admin team.



+ Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;establishingpersonal networks; participating in professional societies. + Support VP EPD India with any other responsibility as may be assigned by the management. **Education Level** **Major/Field of Study** Bachelor's Degree Prior experience and Degree in Secretarial function preferred. MINIMUM WORK EXPERIENCE **Experience** **Experience Details** 5+ years previous admin experience or equivalent. + Solid written and oral communication skills + Strong interpersonal skills + Excellent time management skills; ability to set priorities + Must possess strong problem-solving techniques + A high degree of computer literacy + Consistently interacts with high-level executives. + Advanced knowledge and understanding of business processes and requirements. + Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional. + Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements. + Proactively identifies and resolves scheduling conflicts. + Primary point of contact for manager's schedule. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce. We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call (phone hidden) or email [email protected]

📌 Manager - Co-ordination (Mumbai)
🏢 Abbott
📍 Mumbai