Job Description Description TITLE Executive Assistant REPORTS TO CMD DIRECT REPORTS The Leadership Team LOCATION Lucknow EXPERIENCE 58 Years KEY RESPONSIBILITIES 1 Executive Support Coordination Act as the primary point of contact between senior leadership and internal external stakeholders Manage calendars appointments travel itineraries official communication and schedules Organize coordinate and follow up on internal and external meetings Prepare daily weekly and monthly management updates 2 CrossFunctional Collaboration Work closely with departments Sales HR Finance Operations Marketing Customer Service and BD Ensure alignment of tasks deliverables timelines and ownership across teams Track crossdepartmental requirements and ensure timely closure Facilitate smooth execution of key leadership directives across the organization 3 Meeting Support Documentation MoM Writing Prepare meeting agendas briefing notes and preread documents Attend internal meetings and accurately documentMinutes of Meeting MoM Ensure followup on MoM action items until completion Maintain documentation databases and records in an organized easily accessible manner 4 Reporting Analytics Dashboard Management Prepare highquality reports dashboards and presentations for senior leadership Manage and analyze data from multiple departments to create performance summaries Generate weekly monthly MIS reports covering 1 Sales performance2 Operational metrics3 Hiring KPIs4 Financial checkpoints5 Project status updates Provide insights and recommendations based on data analytics 5 Task Management Execution Followups Drive leadership priorities and ensure accurate timely execution Take full ownership of followups across teams and ensure 100 visibility on task status Monitor timelines raise red flags escalate issues and ensure accountability Support execution of strategic projects endtoend 6 Document Communication Management Draft and review internal communications emails circulars and announcements Create structured documentation SOPs trackers and reporting formats Maintain confidentiality and handle sensitive information with discretion 7 Administrative Management Manage officelevel tasks coordination with vendors and resource availability Handle expense reports reimbursements and procurementrelated followups Support in planning and organizing events reviews and conferences Required Skills Competencies 1 Technical Skills Strong expertise in MS Excel PowerPoint Google Sheets and Dashboards Excellent reporting MIS skills Handson experience with CRM ERP tools Salesforce Zoho SAP or similar preferred Ability to handle complex datasets and create structured reporting Excellent documentation and MoMwriting ability 2 Soft Skills Excellent verbal written communication Strong planning multitasking and prioritization skills High ownership and accountability Strong followup discipline Ability to work directly with CXOs and senior leadership High confidentiality and professionalism 3 Qualifications Graduate Postgraduate in any discipline MBA preferred but not mandatory 5 years of experience supporting leadership roles EA Strategy Office Chief of Staff PMO or similar Experience working in fastpaced crossfunctional environments 4 What We Are Looking For Someone who is structured detailoriented proactive and extremely organized A qualified who can manage multiple tasks under pressure Someone who can search compile Present data to CMD in a structured format A candidate who can bring efficiency speed clarity and discipline to leadership operations Someone who understands business workflows and can support datadriven decisionmaking Someone who can cross question HODs during performance review