Head Administration Key Roles Responsibilities 1 Office Administration Responsible for smooth daytoday administration of Head Office and project offices Maintain proper office discipline attendance housekeeping seating arrangement visitor management office timing and staff support system Ensure all office facilities such as electricity internet drinking water housekeeping pantry stationery security and maintenance are properly managed Implement standard office rules approval systems and administrative SOPs 2 Site Administration Support Coordinate with project sites for accommodation fooding transport gate pass support labour colony staff rooms guest house vehicle arrangement and local administrative requirements Ensure timely support to sites during project mobilization shutdown jobs emergency manpower movement and senior management visits Maintain daily coordination with Project Managers HR IR Safety Commercial and Procurement teams 3 Accommodation Guest House Management Manage guest houses staff accommodation labour accommodation hotel booking room allocation housekeeping food quality water supply pest control repair and maintenance Ensure proper discipline and hygiene in companyprovided accommodation Maintain roomwise occupancy records guest house expenses vendor bills and monthly cost reports 4 Transport Vehicle Management Manage company vehicles hired vehicles drivers fuel records vehicle maintenance insurance permits logbooks and monthly vehicle billing Ensure proper transport planning for staff workers airport railway pickupdrop site movement and client visits Control diesel fuel consumption and verify vehicle bills before submission to accounts 5 Vendor Facility Management Identify negotiate and manage vendors for housekeeping security transport hotels guest houses office maintenance stationery pantry courier civil repair electrical maintenance and other administrative services Ensure vendor bills are checked properly with supporting records before forwarding to accounts Maintain approved vendor list and servicelevel expectations 6 Cost Control Budgeting Prepare monthly admin budget for office site accommodation vehicles travel facility maintenance and general administration Monitor administrative expenses and reduce unnecessary cost leakage Submit monthly MIS for admin cost vehicle cost accommodation cost guest house cost repair cost and site support cost 7 Travel Logistics Management Manage travel bookings hotel arrangements flight train tickets local transport client visit arrangements and senior management movement Ensure timely and costeffective travel support for company employees and management Maintain proper records of travel expenses and approvals 8 Security Compliance Coordination Coordinate security arrangements at office guest house store site accommodation and project locations Support HR IR team for police verification ID cards gate pass coordination labour entry support and local authority coordination wherever required Ensure company assets documents stores vehicles and facilities are protected 9 Asset Inventory Management Maintain records of company assets such as furniture computers printers office equipment ACs vehicles guest house items electrical items and other admin assets Ensure proper tagging issuereturn system repair tracking and asset verification Coordinate with accounts for fixed asset records 10 Event Management Visit Coordination Manage company events client visits senior management meetings board visits project review meetings cultural programs annual functions and official gatherings Ensure qualified arrangements for seating food hospitality branding stage transport and guest handling 11 Documentation MIS Maintain proper admin records registers approvals vendor agreements bills vehicle logbooks accommodation registers guest house records travel records and monthly MIS Prepare weekly and monthly reports for management review Interested can send their updated resume on given below Email ID or WhatsApp number Email hrdjobshelpconsultant gmail com WhatsApp and calling number is hidden mobile hidden mobile

📌 Head Administration (Indore)
🏢 JOBS HELP CONSULTANCY
📍 Indore