- Manage end-to-end joining formalities for new hires across the assigned regions.
- Coordinate joining documentation, employee forms and other pre-joining requirements.
- Ensure all new hires complete the required onboarding formalities within defined timelines.
- Track joining status and maintain accurate onboarding records.
- Act as the primary point of contact for new hires during the joining process.
1. Induction & Orientation
- Coordinate new employee induction and orientation programs.
- Schedule induction sessions and ensure participation from relevant HR and business stakeholders.
- Coordinate presentations, training sessions and introductions with key stakeholders.
- Share induction calendars, joining instructions and relevant information with new employees.
- Ensure a consistent onboarding experience across Mumbai, Pune, and Goa
1. Meeting & Calendar Management
- Schedule and coordinate meetings between new joiners and business/functional stakeholders.
- Send meeting invites, manage calendars and coordinate changes where required.
- Ensure all onboarding-related meetings and sessions are scheduled within agreed timelines.
- Coordinate virtual and physical meetings for employees joining across different locations.
1. Stakeholder Coordination
- Work closely with Talent Acquisition, HR Business Partners, hiring managers and business leaders.
- Coordinate with IT, Admin, Facilities, Security and other support teams for employee readiness.
- Follow up with stakeholders to ensure timely completion of onboarding activities.
- Escalate delays or onboarding issues to the appropriate stakeholders.
1. Employee Experience
- Ensure recent joiners receive a smooth, professional and structured onboarding experience.
- Communicate joining instructions, office information, reporting details and induction schedules.
- Address routine onboarding queries and coordinate with relevant teams for resolution.
- Collect feedback from new joiners and identify opportunities to improve the onboarding process.
1. MIS & Reporting
- Maintain onboarding trackers and employee joining databases.
- Prepare regular reports on upcoming joiners, joining status and onboarding completion.
- Track pending documentation and other onboarding dependencies.
- Maintain accurate records for audit and reporting purposes.
- Monitor onboarding turnaround times and highlight gaps or delays.
1. Process Improvement & Ad-hoc activities
-Assist HRBP in managing and conducting engagement activities on a monthly basis. -Ad-hoc responsibilities assigned by HRBP
-Identify opportunities to simplify and improve the onboarding process.
- Develop and maintain onboarding checklists, trackers and standard operating procedures.
- Support digitisation and automation of onboarding activities wherever possible.
- Ensure adherence to internal HR policies and onboarding processes.
Key Skills & Competencies
- Strong coordination and stakeholder management skills.
- Excellent communication and interpersonal skills.
- Strong follow-up and execution capabilities.
- Good calendar and meeting management skills.
- Ability to manage multiple joiners and activities simultaneously.
- High attention to detail and strong organisational skills.
- Ability to work with stakeholders across multiple locations.
- Good working knowledge of MS Excel, PowerPoint, Outlook/Teams and HR systems.
- Ability to handle confidential employee information with discretion.
Preferred Experience
- 01 years of experience in HR Operations, Talent Acquisition Coordination, Onboarding, HR Shared Services or a similar role.
- Experience managing onboarding for employees across multiple locations will be preferred.
- Prior experience in a corporate/MNC environment is an advantage.
- Candidates with strong coordination and stakeholder management experience will be considered.