Role & responsibilities

Preferred candidate profile

Position: Strategic Executive Assistant to the Director

Department : Directors Office

Reporting To Managing Director / Director /CEO

Position Summary The Strategic Executive Assistant will serve as the Director’s trusted right hand, ensuring that the Director’s time is utilized only for high-value strategic decisions, business growth, and leadership responsibilities.

The primary objective of this role is to proactively manage the Director’s day-to-day operational, administrative, coordination, and follow-up activities, ensuring that routine matters are resolved efficiently without requiring the Director’s direct involvement.

The role requires robust ownership, business understanding, problem-solving ability, excellent communication, and exceptional organizational skills to ensure smooth execution of business operations while maximizing the Director’s productivity.

Key Responsibilities

1. Executive Time & Calendar Management

* Manage the Director’s calendar, appointments, meetings, travel plans, and daily priorities.
- Organize the Director’s schedule to maximize productivity and business effectiveness.
- Filter and prioritize requests, ensuring that only critical matters requiring strategic decisions reach the Director.

1. Daily Operations Management

* Independently handle routine operational and administrative matters.
- Resolve day-to-day issues by coordinating with concerned departments before escalating them.
- Ensure smooth functioning of the Director’s Office with minimal supervision.

1. Follow-up & Execution

* Follow up on all instructions, assignments, and commitments made by the Director.
- Maintain an Action Tracker and ensure timely completion of every assigned task.
- Regularly update the Director on the status of pending and completed activities.

1. Cross-Functional Coordination

* Act as the central communication link between the Director and all departments.
- Coordinate effectively with Sales, CRM, Projects, Construction, Accounts,



Finance, HR, Legal, Purchase, Administration, and other business functions.
- Remove bottlenecks and ensure seamless execution across departments.

1. Project Monitoring

* Track organizational projects from planning to completion.
- Monitor timelines, deliverables, approvals, budgets, and project milestones.
- Escalate only significant issues requiring management intervention.

1. Meeting Management

* Schedule meetings and prepare agendas.
- Record Minutes of Meeting (MoM).
- Track every action item until successful closure.
- Ensure meetings lead to execution and measurable outcomes.

1. Documentation & Communication

* Draft professional emails, business letters, presentations, reports, proposals, notices, and official documents.
- Prepare concise executive summaries and decision notes for quick review.
- Maintain confidential business records and documentation.

1. External Coordination

* Coordinate with Architects, Consultants, Chartered Accountants, Legal Advisors, Government Authorities, Vendors, Customers, Business Partners, and other stakeholders.
- Ensure timely completion of approvals, documentation, and external follow-ups.

1. Business Analysis & Reporting

* Prepare MIS reports, dashboards, business reviews, and performance reports.
- Conduct market research, competitor analysis, and industry research.
- Support the Director with data-driven insights for informed decision-making.

1. Director Productivity & Time Optimization (Core Responsibility)

* Take ownership of routine activities that consume the Director’s valuable time.
- Develop systems, trackers, SOPs,



and workflows to improve operational efficiency.
- Ensure the Director remains focused on strategic planning, business expansion, leadership, and key decision-making rather than routine operational matters.

1. Confidentiality & Professionalism

* Handle confidential business, financial, legal, and strategic information with complete discretion.
- Maintain the highest standards of professionalism, integrity, and accountability in all interactions.

Preferred Qualifications

- Bachelor’s or Master’s degree in Business Administration, Commerce, Finance, Management, Engineering, or a related field.
- MBA will be preferred.
- 1–6 years of experience as an Executive Assistant, Strategic Assistant, Business Analyst, Project Coordinator, or similar role.

Required Skills

- Excellent verbal and written communication.
- Strong coordination and follow-up skills.
- Exceptional organizational and time management abilities.
- Analytical thinking and problem-solving.
- Advanced Microsoft Excel, Word, PowerPoint, and Google Workspace skills.
- Documentation and presentation preparation.
- Ability to multitask and work under pressure.
- High level of ownership, confidentiality, and professionalism.
- Experience with ERP, CRM, or Project Management software will be an added advantage.

Key Competencies

- Strategic Thinking
- Business Acumen
- Execution Excellence
- Time Management
- Ownership & Accountability
- Leadership Support
- Stakeholder Management
- Communication & Negotiation
- Problem Solving
- Attention to Detail
- Confidentiality & Integrity

Key Performance Indicators (KPIs)

- Director’s time saved through effective delegation and coordination.
- Timely completion of action items and follow-ups.
- Project milestone adherence.
- Cross-functional coordination effectiveness.
- Quality and accuracy of reports and documentation.
- Meeting action closure rate.
- Responsiveness to operational issues.
- Director’s overall productivity and satisfaction.

📌 Walk-in || Executive Assistant To Chief Executive Officer (Chandigarh)
🏢 Nature Homes
📍 Chandigarh