We are seeking a highly skilled and detail-oriented Tender / Bid Manager to lead end-to-end bidding and proposal management activities. The candidate will be responsible for managing the complete lifecycle of tenders, from opportunity identification to submission and post-bid coordination, ensuring compliance, competitiveness, and alignment with organizational goals.
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## Key Responsibilities:
### 1. Tender & Bid Management
- Manage end-to-end bidding processes including RFP (Request for Proposal) and RFQ (Request for Quotation) responses
- Analyze tender documents, PQ (Pre-Qualification) documents, and prepare bid/no-bid analysis
- Coordinate with internal stakeholders for timely and accurate bid submissions
- Ensure compliance with commercial, technical, and legal requirements
### 2. Proposal Development
- Lead proposal development including technical documentation, compliance matrix, and commercial proposals
- Prepare and review BOQ (Bill of Quantities) and cost estimates
- Develop high-quality, competitive proposals aligned with client requirements
- Handle post-bid clarifications and client queries
### 3. Costing & Estimation
- Perform cost estimation, cost modeling, and margin calculation
- Conduct resource estimation and pricing strategies
- Ensure accurate commercial pricing and profitability analysis
### 4. Vendor & Stakeholder Management
- Conduct vendor evaluation and vendor negotiation
- Coordinate with cross-functional teams including technical, finance, and legal departments
- Maintain robust stakeholder management throughout the bidding cycle
### 5. Contract & Compliance Management
- Support contract management activities including SLA drafting and contract finalization
- Ensure adherence to commercial compliance and organizational policies
- Identify risks and perform risk assessment during bidding
### 6. Tracking & Reporting
- Monitor bid timelines and ensure timely submission
- Maintain bid documentation and reports
- Track performance metrics and success rates
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## Required Skills & Competencies:
### Core Skills:
- Strong understanding of RFP/RFQ processes
- Expertise in BOQ preparation, cost estimation, and commercial pricing
- Experience in proposal development and bid evaluation
- Knowledge of compliance matrix and contract management
### Technical Skills:
- Cost modeling and margin calculation
- Resource estimation and SLA drafting
- Vendor evaluation and negotiation skills
- Risk assessment and bid/no-bid analysis
### Behavioral Skills:
- Excellent communication and coordination skills
- Strong analytical and problem-solving ability
- Ability to manage multiple bids simultaneously
- Attention to detail and deadline-driven approach
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## Preferred Background:
- Experience in infrastructure, government projects, or EPC domain preferred
- Familiarity with tender portals and government bidding processes
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## Educational Qualification:
- Bachelors Degree in Engineering / Management / Finance or related field
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## Reporting To:
[Insert Reporting Manager]
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## Key Performance Indicators (KPIs):
- Bid success rate
- Timely submission of proposals
- Accuracy in cost estimation
- Compliance adherence
- Profitability of secured projects
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## Additional Notes:
- Candidate should be comfortable working under tight deadlines
- Prior experience in handling large-scale tenders will be an added advantage