Operations Executive – Branding & AdvertisingPosition

Operations Executive

Industry

Branding, Advertising, Printing & Retail Execution

Job Overview

We are looking for a responsible and proactive Operations Executive to manage day-to-day operations related to branding, advertising, printing, fabrication, installation, and on-site execution.

The candidate will coordinate between clients, vendors, production teams, installation teams, transporters, and internal management to ensure that every project is completed on time, within budget, and as per the required quality standards.

Key Responsibilities

1. Project Coordination

- Coordinate end-to-end execution of branding and advertising projects.
- Understand client requirements, BOQ, artwork, specifications, and execution timelines.
- Prepare and maintain project schedules and execution plans.
- Coordinate multiple projects and locations simultaneously.
- Follow up with clients for approvals, artwork, measurements, and site readiness.

2. Vendor & Team Coordination

- Coordinate with printers, fabricators, electricians, installers, transporters, and other vendors.
- Allocate work to the appropriate production and installation teams.
- Follow up with vendors for material production and delivery.
- Negotiate and coordinate operational requirements with vendors when required.
- Ensure manpower and materials are available at the site as per schedule.

3. Site Execution

- Coordinate site surveys/recce and collect accurate measurements.
- Plan installation activities including manpower, transportation, scaffolding, crane, electrical work, etc.
- Ensure installation is completed as per approved artwork and specifications.
- Coordinate with site/branch managers and landlords wherever required.
- Monitor site execution and resolve operational issues quickly.
- Collect installation photographs and completion reports.

4. Production & Material Management

- Coordinate printing and fabrication of materials such as:
- Flex
- Vinyl
- Sunboard




- ACP
- Acrylic letters
- Glow Sign Boards
- Backlit signage
- One-Way Vision
- Retail branding materials
- Promotional displays
- Check material specifications and quantities before dispatch.
- Ensure materials are packed and dispatched correctly to each location.

5. Logistics & Dispatch

- Plan transportation for materials and installation teams.
- Coordinate vehicle arrangements and delivery schedules.
- Track material movement from production location to site.
- Maintain dispatch and delivery records.
- Ensure timely delivery to avoid delays in store opening or campaign execution.

6. Documentation & Reporting

- Maintain project-wise records, BOQ, costing, work orders, PR/PO, delivery challans, and completion documents.
- Prepare daily/weekly project status reports.
- Maintain site photographs and installation reports.
- Collect feedback forms and supporting documents from completed sites.
- Coordinate with the accounts team for billing-related documentation.

7. Quality Control

- Ensure branding work is executed according to approved specifications.
- Check finishing, alignment, colour, printing quality, pasting, fabrication, and installation.
- Identify and resolve quality issues at the earliest.
- Coordinate rectification/rework whenever required.

8. Client Communication

- Maintain professional communication with clients and project coordinators.
- Provide regular project status updates.
- Escalate delays, site issues, material shortages, or additional requirements to management.
- Ensure client requirements are properly communicated to the execution team.





Required Skills
- Good communication and coordination skills.
- Solid follow-up and problem-solving ability.
- Ability to manage multiple projects simultaneously.
- Basic knowledge of printing, fabrication, signage, branding, and installation.
- Good knowledge of MS Excel, Word, Email and WhatsApp.
- Ability to prepare basic reports and project trackers.
- Good vendor and manpower coordination skills.
- Willingness to travel to project sites when required.
- Ability to work under pressure and meet deadlines.

Preferred Experience Experience: 1–4 years in any of the following:

- Branding & Advertising
- Printing
- Retail Branding
- Signage
- Fabrication
- Event/Activation
- Outdoor Advertising
- Project/Operations Coordination

Candidates with experience in retail branding execution and multi-location projects will be preferred.

Key Performance Indicators (KPI)

- Timely completion of projects.
- Effective vendor and manpower coordination.
- Reduction in execution delays and rework.
- Quality of installation and finishing.
- Proper documentation and reporting.
- Client satisfaction.
- Effective control of operational costs.

Working Nature This is a field + office coordination role. The candidate may need to visit project sites, coordinate with installation teams, and handle urgent operational requirements outside regular working hours depending on project schedules.

Ideal Candidate The ideal candidate should be responsible, energetic, well-organized, and strong in follow-up. They should be capable of taking ownership of projects from order confirmation → production → dispatch → installation → completion → documentation.

Salary

As per experience and industry standards.

Job Location

Pune / Maharashtra

Travel to project sites across Maharashtra and other locations may be required.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Opration Executive (Hadapsar)
🏢 GS Enterprises
📍 Hadapsar