Role & responsibilities

1. Vendor Management

- Manage existing vendors/contractors and onboard new ones across Civil, MEP, and Finishing (interiors) packages for fit-out projects.

- Conduct due diligence for new vendors, contractors, and service providers across all fit-out trades.

- Evaluate vendor competence and suitability for specific Civil, MEP, and Finishing scopes.

- Maintain and update a comprehensive vendor database covering Civil, MEP, and Finishing products and services.

1. Contract Management

- Market research, cost benchmarking to create BOQs & prepare estimates based on BOQs of Civil, MEP, Finishing, AV, IT, whitegoods etc scopes.

- Evaluate technical discrepancies and ensure comprehensive coverage to avoid non-tender items.

- Preparing Tenders/RFPs/RFQs for interior fit-out packages as per company standards.

- Develop contract strategies for major fit-out packages, present to stakeholders, and finalize with documented MoMs.

1. Interior Fit-Out Procurement &
- Contracts

- Manage sourcing and procurement across Civil, MEP, and Finishing (interior) items.

- Follow up with vendors for technical clarifications.

- Carry out rate analysis.

- Conduct vendor negotiations to secure best pricing and terms.

1. Contract Administration

- Prepare and administer contracts and purchase orders with finalized vendors across Civil, MEP, and Finishing trades.

- Upload orders into the database and circulate to stakeholders.

- Organize kick-off meetings for vendor onboarding.

- Monitor contractual obligations including BGs, insurances, compliances, and claims.

- Coordinate with vendors and Finance/Legal teams to finalize BGs.

- Follow up on advance payments and ensure submission of performance and retention BGs.

1. Billing &
- Documentation

- Prepare and verify RA bills and co-ordinate payments for Civil, MEP, and Finishing works.

- Ensure bills are supported with measurement sheets, joint records, and completion certificates.





- Coordinate with contractors for timely bill submission.

- Ensure billing logs are maintained and tracked for payment status.

- Accurate measurements and preparation of BOQs and quantity take-offs.

- Verifies contractor measurements against scope and specifications.

1. Compliance &
- Quality Checks

- Ensure billing complies with contract terms, statutory requirements, and company policies.

- Verify that billed work aligns with approved drawings and specifications.

- Assist in audits and provide necessary billing records and justifications.

1. ERP &
- Reporting

- Enter billing data into ERP systems or project management software.

- Generate periodic reports on billing progress, cash flow, and cost-to-complete forecasts.

1. Contract Closure

- Verify completion of all contractual deliverables as per scope and timelines.

- Coordinate final billing and payment reconciliation with Finance team.

Preferred candidate profile

- Bachelors degree in Civil, Electrical, or Mechanical Engineering, or Architecture; a PG in Construction/Project Management is an added advantage.

- 8-10 years of experience in Interior Fit-Out Contracts &
- Procurement, with hands-on exposure across Civil, MEP, and Finishing packages, within the Design &
- Build sector, Managed Office Providers with PAN India exposure.

- Proven experience in interior fit-out project management and contract administration across multiple trades.

- Strong understanding of the design & build business model and turnkey project execution.

- Prior experience working with, or alongside, a Managed Service Provider (MSP) procurement team is preferred.

- Demonstrated ability to work at pace in an agile, agile, and timeline-driven fit-out environment.

- Strong knowledge of Civil, MEP, and Finishing systems, construction processes, and relevant regulations.

- Excellent communication, negotiation, and problem-solving skills.

- Proficiency in relevant software and tools such as AutoCAD, Revit, ERP/procurement systems, etc.

📌 Manager- Contracts & Procurement (Fit-out Projects) (Bengaluru)
🏢 Godrej Ventures
📍 Bengaluru