About the Role

We are seeking a highly motivated and proactive Executive Recruiting Talent Coordinator who would be responsible for planning, coordinating and managing the interview process for senior and executive-level recruitment assignments. The role acts as the central coordination point between Candidates, Executive Recruiters, Hiring Managers and Interview panels ensuring a seamless, professional and highly responsive experience throughout the recruitment process.

This role requires exceptional organization, attention to detail, communication skills, and the ability to manage complex interview schedules involving multiple senior stakeholders.

Responsibilities

1. Interview Planning & Scheduling

- Own the end-to-end planning and scheduling of interviews for executive and senior level candidates
- Coordinate complex interview schedules involving multiple interviewers, candidates and stakeholders
- Manage calendars across different time zones and locations
- Identify scheduling conflicts and proactively resolve them
- Coordinate virtual, in-person, panel and multi-stage interviews
- Ensure interview schedules are finalized and communicated well in advance
- Manage last minute changes, cancellations and rescheduling with minimal disruption

2. Candidate Experience

- Serve as a key point of contact for candidates throughout the interview process
- Provide candidates with clear information regarding interview dates, timings, participants, etc.
- Ensure candidates have a smooth and skilled experience at every stage
- Maintain regular communication with candidates and promptly address scheduling – related questions
- Handle sensitive and confidential candidate information with discretion

3. Interviewer & Stakeholder Coordination

- Coordinate with Executive Recruiters, Search consultants, Hiring Managers,



Executives and Interview Panels
- Ensure interviewers have the required candidate information and interview details ahead of each meeting
- Track interviews and ensure timely feedback following interviews
- Follow up with Stake holders to ensure interview feedback is submitted within agreed timelines

4. Process & Reporting

- Maintain standardized interview coordination processes and documentation
- Track key recruitment milestones and turnaround times
- Prepare regular reports on interview activity, candidate pipeline, pending feedback and scheduling status
- Identify opportunities to improve interview scheduling and candidate experience process
- Ensure compliance with company policies regarding confidentiality and candidate data

5. Executive Search team Support

- Partner closely with Executive Recruiters and Search consultants to ensure searches progress efficiently
- Support preparation for candidate and client meetings
- Coordinate candidate briefings and debriefs
- Assist with preparation of interview packs and candidate information
- Support reference checks, assessments and other elements of the executive recruitment process

Qualifications

- Excellent written & verbal communication skills
- Bachelors/ master’s in human resources, etc.
- 3-6yrs of experience in recruiting coordination, executive search in search firms/ large multinational organizations
- Experience coordinating interviews involving senior executives or multiple stakeholders is highly desirable
- Strong proficiency with Outlook Calendars, MS Office, ATS/ CRM platforms
- Strong attention to detail and follow through

The Executive Recruiting Talent Coordinator ensures that every executive interview happens with the right people, at the right time, with the right information – and delivers an exceptional candidate experience throughout the process.

📌 Executive Recruiting Talent Enabler (Hyderabad)
🏢 Providence India
📍 Hyderabad