About the Role The Executive Assistant (EA) to the Pro Vice Chancellor is a high-impact role responsible for providing strategic, administrative, and operational support to the institutions top leadership. This role requires exceptional organizational skills, confidentiality, stakeholder management, and the ability to operate in a fast-paced, high-visibility setting.

Key Responsibilities

- Provide end-to-end executive support including calendar management, meeting scheduling, and travel coordination

- Act as a gatekeeper and liaison between the Pro VC and internal/external stakeholders

- Prepare and manage reports, presentations, briefs, and correspondence on behalf of leadership

- Coordinate high-level meetings, board interactions, and leadership forums (agenda, MOMs, follow-ups)

- Manage confidential information and sensitive communication with utmost discretion

- Track and ensure closure of key action items and strategic priorities

- Support in decision-making by collating data, insights, and background research

- Coordinate with departments to ensure alignment on institutional priorities

- Handle visitor management including dignitaries, partners, and delegates

- Oversee travel logistics, itineraries,



and event coordination for leadership

Key Result Areas (KRAs)

- Seamless calendar and stakeholder management for leadership

- Timely preparation of high-quality reports and communication

- Effective tracking and closure of strategic initiatives

- High level of confidentiality and professionalism

- Strong coordination across departments and external stakeholders

Required Qualifications & Experience

- Education: Bachelors / Masters degree (MBA preferred)

- Experience: 5–10 years as an Executive Assistant supporting CXO/Leadership roles (preferably in education or large organizations)

- Experience in handling senior leadership offices is highly preferred

Key Skills & Competencies

- Exceptional communication (written & verbal)

- Solid organizational and multitasking abilities

- High level of discretion and confidentiality

- Advanced proficiency in MS Office (PowerPoint, Excel, Word)

- Strong stakeholder management & interpersonal skills

- Ability to work under pressure and manage conflicting priorities

- Attention to detail and problem-solving mindset

📌 Executive Assistant (Dehradun)
🏢 UPES
📍 Dehradun