Industry IT Hardware: – National & International Sales (Computer Peripherals & Accessories)

Experience: 3–5 years

Employment Type: Full-Time

Department: Director's Office / Operations & Coordination

Working Days: Monday to Saturday

Working Hours: 10 AM to 7 PM

About Us ____________________________________________________________________________________________

Matrix Info Systems Pvt. Ltd. is an IT hardware company dealing in computer peripherals, and accessories, with a strong presence across India and international markets.

About the Role

- We are looking for an experienced Executive Assistant to the Director who can seamlessly manage both executive support and operational coordination.
- This is not a purely administrative role — the person will act as a single point of coordination between the Director's office and various departments including Production, Sales, and Operations, ensuring smooth execution of the Director's schedule and cross-functional priorities.
- Candidates with prior experience in the IT hardware / electronics / IT peripherals industry, especially in fast-paced, sales-driven B2B environments, will be preferred.

Key Responsibilities

Executive Support

- Manage the Director's calendar, appointments, and daily schedule.
- Arrange national and international meetings, documentation, and follow-ups.
- Handle flight bookings, hotel reservations, and complete domestic and international travel itineraries.
- Draft, proofread, and manage correspondence, reports, and presentations on behalf of the Director.

Operational Coordination

- Coordinate with Production, Sales, Operations, and other departments to track deliverables and follow up on action items on the Director's behalf.
- Support production management coordination by liaising between departments to ensure timelines are met.
- Plan and execute internal and external events such as client meetings, conferences, team events, and dealer/distributor meets.
- Maintain MIS and trackers for ongoing projects, approvals, and pending action items.

General





- Maintain confidentiality of sensitive business and strategic information.
- Prepare meeting agendas and minutes, and ensure timely circulation and follow-up.
- Handle ad-hoc administrative and operational tasks as required by the Director's office.

Requirements

Must Have

- Proven experience as an Executive Assistant / Executive Coordinator supporting senior leadership at Director level.
- Solid experience in domestic and international travel and visa documentation coordination.
- Excellent written and verbal communication skills in English and Hindi.
- Strong MS Office skills, including Excel, PowerPoint, and Outlook.
- Ability to multitask and coordinate with multiple departments simultaneously.

Good to Have

- Prior experience in the IT hardware / electronics / IT peripherals industry.
- Experience with event planning and execution, including corporate events, dealer meets, and exhibitions.
- Exposure to production or operations coordination in a manufacturing or trading setup.

Qualification ____________________________________________________________________________________________

Graduate / Postgraduate in any stream; a background in Business Administration is preferred.

How to Apply

____________________________________________________________________________________________

Interested candidates can share their updated resume with the HR Team.

Name: Kumkum

Email: [email protected]

Phone/WhatsApp: 9289 967815

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Internet reimbursement
- Leave encashment
- Paid sick time
- Work from home

Application Question(s):
- 1. Are you able to work onsite at Harkesh Nagar, Okhla Phase 2, Delhi?

- 1. Are you comfortable with the salary we are offering that is 25k to 30K?

- 1. How many total years of experience do you have in this relevant field

- 1. Have you independently booked domestic and international flights for senior management?

- 1. What's your current salary?

- 1. What's your salary expectations

Work Location: In person

📌 Executive Assistant to Director – Operations & Coordination (Okhla)
🏢 MATRIX INFOSYSTEMS PRIVATE
📍 Okhla