Executive Assistant

Administration / Executive Office

Reports To

CEO / Managing Director / Executive Director

Job Purpose The Executive Assistant provides high-level administrative, organizational, and coordination support to senior management. The role involves managing schedules, correspondence, meetings, travel arrangements, confidential information, and follow-ups while ensuring the executive’s day-to-day activities run efficiently and professionally.

Key Responsibilities

⁠ ⁠Manage the executive’s calendar, appointments, meetings, and daily schedule.

⁠ ⁠Coordinate internal and external meetings, including agendas, invitations, and meeting rooms.

⁠ ⁠Handle emails, phone calls, correspondence, and routine communication on behalf of the executive.

⁠ ⁠Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.

⁠ ⁠Maintain confidential company, financial, employee, and executive information.

⁠ ⁠Follow up on assigned tasks and ensure deadlines are met.

⁠ ⁠Coordinate with senior managers, employees, clients, vendors, and other stakeholders.

⁠ ⁠Prepare and maintain reports, spreadsheets, databases, and executive records.

⁠ ⁠Assist with presentations and business proposals when required.

⁠ ⁠Monitor key deadlines, commitments, and pending decisions.

⁠ ⁠Support management in planning events, conferences, and corporate functions.

⁠ ⁠Conduct research and gather information required for management decisions.

⁠ ⁠Handle administrative tasks and special projects assigned by senior management.

⁠ ⁠Represent the executive office professionally and maintain a high level of discretion.

Required Qualifications

⁠ ⁠Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.





⁠ ⁠2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

⁠ ⁠Excellent written and verbal communication skills.

⁠ ⁠Strong proficiency in Microsoft Office, Google Workspace, email, calendars, and presentation tools.

⁠ ⁠Excellent organizational and time-management skills.

⁠ ⁠Ability to manage multiple priorities and work under pressure.

⁠ ⁠Strong attention to detail and accuracy.

⁠ ⁠Ability to handle confidential information with discretion.

⁠ ⁠Professional appearance, communication, and interpersonal skills.

Key Skills

⁠ ⁠Calendar and diary management

⁠ ⁠Meeting and event coordination

⁠ ⁠Travel management

⁠ ⁠Business communication

⁠ ⁠Report and presentation preparation

⁠ ⁠Microsoft Office / Google Workspace

⁠ ⁠Time management

⁠ ⁠Problem-solving

⁠ ⁠Stakeholder management

⁠ ⁠Confidentiality and discretion

⁠ ⁠Multitasking and prioritization

⁠ ⁠Professional etiquette

Key Performance Indicators (KPIs)

⁠ ⁠Accuracy and timely completion of administrative tasks.

⁠ ⁠Effective management of executive schedules and appointments.

⁠ ⁠Timely follow-up on meetings, tasks, and commitments.

⁠ ⁠Quality of reports, presentations, and correspondence.

⁠ ⁠Responsiveness to internal and external stakeholders.

⁠ ⁠Efficient travel and meeting coordination.

⁠ ⁠Maintenance of confidentiality and professional standards.

Ideal Candidate The ideal candidate is highly organized, proactive, dependable, discreet, and comfortable working with senior leadership. They should be able to anticipate the executive’s needs, solve problems independently, communicate professionally, and manage changing priorities without losing attention to detail.

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement

Work Location: In person

📌 Executive Assistant (Indore)
🏢 Mizala Biovet India Opc
📍 Indore