Key Responsibilities

1. Executive &

- Administrative Support

- Manage and coordinate calendars, meetings, appointments, and schedules for assigned Leadership Team members.

- Prioritize meeting requests and ensure effective time management.

- Organize internal and external meetings, including leadership meetings, town halls, reviews, and business discussions.

- Prepare meeting agendas and coordinate relevant materials in advance.

2. Travel &

- Expense Management

- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and local transportation.

- Prepare detailed travel itineraries and ensure all arrangements are completed on time.

- Support expense claim submission, invoice processing, and other administrative documentation in line with company policies.

3. Meeting &

- Action Tracking

- Support leadership meetings by coordinating logistics and documentation.

- Record and track key action items, where required, and follow up with relevant stakeholders.

- Ensure timely closure of administrative and coordination-related actions.

4. Communication &

- Stakeholder Coordination

- Act as a key coordination point between Leadership Team members and internal/external stakeholders.

- Draft, review, and format emails, presentations, reports, and other business documents.

- Coordinate effectively with teams across functions and locations.

- Maintain a qualified, responsive, and service-oriented approach while handling senior stakeholders.

5. Documentation &

- Presentation Support

- Assist in preparing PowerPoint presentations, reports, meeting packs, and other leadership communication materials.

- Maintain proper documentation, records, and filing systems.

- Ensure accuracy, consistency,



and confidentiality of all business documents.

6. Pool Support &

- Flexibility

- Work as part of a centralized pool of secretarial support for the Leadership Team.

- Provide backup support to other LT members and Executive Assistants during planned or unplanned absences.

- Prioritize and manage multiple requests based on business urgency.

- Demonstrate flexibility to support different leaders and functions as required.

7. Confidentiality &

- Professionalism

- Handle sensitive and confidential information with the highest level of discretion and integrity.

- Maintain professionalism while interacting with senior leaders, employees, customers, and external stakeholders.

- Exercise sound judgment in managing confidential information and sensitive communications.

Qualifications &

- Experience

- Graduate in any discipline.

- 510 years of experience in Executive Assistant, Secretary, Executive Coordination, or similar administrative roles.

- Experience supporting senior leadership or CXO-level stakeholders will be preferred.

- Excellent knowledge of Microsoft Office, particularly Outlook, PowerPoint, Excel, and Word.

- Experience in calendar management, travel coordination, meeting management, and expense administration.

Key Competencies

- Strong organizational and planning skills.

- Excellent written and verbal communication.

- Ability to manage multiple priorities in a fast-paced environment.

- Strong stakeholder management skills.

- High level of ownership and attention to detail.

- Ability to work independently and proactively.

- Professional maturity and executive presence.

- High degree of confidentiality, integrity, and discretion.

- Flexibility to work in a pooled support model and adapt to changing business priorities.

📌 Executive Assistant- On Contract (Bengaluru)
🏢 Essilor
📍 Bengaluru