Role & responsibilities :1. Director & Business Coordination

- Provide day-to-day coordination and administrative support to the Director.
- Coordinate with internal teams, clients, consultants, vendors and other stakeholders as required.
- Manage follow-ups, action items, meetings, schedules and other coordination requirements.
- Draft and coordinate emails, correspondence and other business communications.
- Support the Director with any ad-hoc business, administrative or operational requirements.

1. Proposals & Business Development Support

* Coordinate the preparation and submission of proposals, RFPs, quotations and other client documents.
- Collate inputs from relevant teams and ensure timely completion and submission.
- Maintain proposal trackers, submission timelines and supporting documentation.
- Assist with preparation of presentations, documents and other business development materials.

1. Vendor Coordination

* Coordinate with vendors and service providers for quotations, documentation, deliverables and timelines.
- Obtain and coordinate quotations and follow up on pending requirements.
- Maintain vendor records and ensure timely closure of deliverables.

1. Billing & Invoicing

* Coordinate bill/invoice generation and submission.
- Liaise with the finance team,



clients and vendors on billing-related requirements.
- Track invoices, payments and outstanding items.
- Maintain accurate billing records and supporting documentation.

1. Administration & Documentation

* Maintain organised records, trackers, databases and business documentation.
- Coordinate meetings, calls, visits and other logistical requirements.
- Prepare status updates, MIS reports and other reports as required.
- Ensure timely follow-up and closure of pending tasks.

Key Skills & Competencies
- Strong coordination and follow-up skills.
- Excellent written and verbal communication.
- Good email drafting and business communication skills.
- Solid organisational skills and attention to detail.
- Ability to work closely with senior management and multiple stakeholders.
- Ability to manage multiple priorities and deadlines.
- Proficiency in MS Office, particularly Excel, Word and PowerPoint.
- Proactive, dependable and solution-oriented approach.

Preferred candidate profile

- 25 years of experience in business support, administration, coordination, operations or a similar role.
- Experience working with senior management or in a professional services environment would be an advantage.

📌 Business Support Executive / Business Development Support (Mumbai)
🏢 Hare Krishna Enterprise
📍 Mumbai