Role: Associate HR - Onboarding

Payroll: Third-party payroll

This role will be responsible for ensuring a seamless onboarding experience for all recent hires while also supporting Talent Acquisition activities. The incumbent will manage end-to-end onboarding processes, coordinate candidate journeys from offer release to joining, and provide recruitment coordination support to ensure smooth hiring operations.

Key Responsibilities:

Onboarding:

- Lead and manage the onboarding process for new hires, including completing personal file, verifying information, ensuring proper document filing, and providing guidance and support to new employees.
- Release offer letters and coordinate with candidates through the entire pre-joining phase to ensure a positive candidate experience and successful joining.
- Handle post-offer engagement activities and maintain regular communication with candidates until their date of joining.
- Managing background verification checks
- Invoice processing
- Maintain detailed records of all onboarding activities.
- Monitor and track onboarding progress through periodic surveys and communicate updates to relevant department leaders.
- Collaborate with cross-functional teams such as HR Operations, Payroll, IT, and Facilities to ensure a smooth onboarding experience.
- Oversee the offer-to-post-joining process, including managing position details, creating appointment letters, handling post-offer engagements, arranging joining, conducting background verifications (BGV), Laptop arrangement,



ID card creation and gathering feedback after joining while ensuring SLAs are met for timely execution.
- Develop and maintain dashboards and reports to track key onboarding metrics and support data-driven decision-making.
- Work closely with Talent Acquisition, HR Business Partners, and other stakeholders to ensure a positive and engaging onboarding experience.
- Participate in process enhancement initiatives and projects

Talent Acquisition Support

- Coordinate interview scheduling between candidates, hiring managers, and panel members, ensuring a seamless interview experience.
- Provide recruitment coordination and administrative support to the Talent Acquisition team.
- Track interview status and ensure timely communication with candidates and stakeholders.
- Support offer management activities and candidate documentation.
- Assist HR stakeholders with recruitment-related activities and projects as required.

Vendor Management & Operations

- Handle invoice processing and ensure timely submission and tracking of payments.
- Coordinate with vendors for onboarding, background verification, and other HR-related services.
- Manage vendor relationships and ensure adherence to agreed service levels.

Requirements

- Any gradudate
- Minimum 3 years of experience in onboarding, recruitment coordination, or HR operations.
- Experience in handling offer management, candidate engagement, and onboarding processes.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong attention to detail and process orientation.
- Proficiency in MS Office and HR systems.

📌 Associate - HR On-boarding & Operations (Third Party Payroll) (Mumbai)
🏢 Bajaj Electricals
📍 Mumbai