Office Administrator

Location: Indore

Department: Administration

Company: MediBuddy

About the Role

As an Office Administrator at MediBuddy, you will be responsible for ensuring smooth day-to-day operations of the office, managing administrative activities, and supporting employees to maintain a productive work environment. You will handle facilities, vendor coordination, office supplies, travel arrangements, and assist in implementing policies that support business efficiency and employee satisfaction.

Key Responsibilities

- Office &
- Facility Management

- Oversee daily office operations, housekeeping, and facility maintenance.

- Ensure office infrastructure (workstations, meeting rooms, IT equipment, pantry, etc.) is

in working order.

- Manage seating arrangements and space allocation for employees.

- Vendor &
- Inventory Management

- Coordinate with vendors for office supplies, housekeeping, security, and other facility

services.

- Monitor stock levels of office supplies, pantry items, and place orders as needed.

- Negotiate with vendors for cost-effective procurement.

- Employee Support

- Assist employees with administrative queries and requests.

- Coordinate travel bookings, hotel accommodations, and local transport for

employees/guests.

- Support HR/Admin team in onboarding new employees (ID cards, desk setup, access

cards).





- Compliance &
- Policy Implementation

- Ensure adherence to office safety, hygiene, and compliance protocols.

- Maintain proper documentation of administrative expenses, invoices, and contracts.

- Support audits and compliance checks related to office facilities.

- Event &

- Meeting Coordination

- Assist in organizing company events, team activities, and employee engagement

programs.

- Manage meeting room bookings and ensure availability of resources (AV setup,

stationery, refreshments).

- Reporting &
- Documentation

- Prepare periodic reports on office expenses, vendor performance, and facility upkeep.

- Maintain updated records of contracts, assets, and administrative activities.

Key Requirements

- Bachelor’s degree in Administration, Business, or related field.

- 2–4 years of experience in office administration, facility management, or executive

assistance.

- Strong organizational and multitasking skills.

- Positive communication and interpersonal abilities.

- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite.

- Ability to handle confidential information with integrity.

- Problem-solving mindset and ability to work independently.Role & responsibilities

Preferred candidate profile

📌 Administrator (Indore)
🏢 Medibuddy
📍 Indore