Executive Assistant to the CEO

Position: Executive Assistant
Department: CEO's Office
Location: KOCHI
Employment Type: Full-Time
Reporting To: CEO

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate will be responsible for coordinating organizational operations, facilitating communication between departments, ensuring smooth administrative functioning, and supporting the CEO in executing strategic and operational priorities.

The role requires exceptional organizational skills, attention to detail, strong interpersonal abilities, and the capacity to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Administrative & Operational Support

- Manage and coordinate interdepartmental coordination.
- Monitor and follow up on organizational tasks, projects, and administrative activities assigned.
- Prepare reports, presentations, meeting agendas, and correspondence as required.
- Maintain confidential records, documents, and organizational information.
- Coordinate internal approvals, documentation, and administrative processes.
- Ensure timely completion of tasks delegated by the CEO across departments.

Coordination & Staff Facilitation

- Facilitate communication and workflow among administrative, HR, finance, operations, marketing, and other departments.
- Track departmental deliverables and ensure adherence to timelines.
- Support employees by coordinating resources, approvals, and administrative requirements.
- Follow up on action items arising from meetings and ensure execution by respective teams.

Meeting & Communication Management

- Schedule, organize, and coordinate meetings, appointments, and internal reviews.
- Prepare minutes of meetings and circulate action points to stakeholders.




- Ensure effective communication between the CEO and internal teams.
- Coordinate with external stakeholders, vendors, and service providers when required.

Monitoring & Compliance

- Maintain operational trackers and management dashboards.
- Monitor departmental performance updates and submit reports to the CEO.
- Ensure administrative policies and procedures are followed across the organization.
- Support process improvements and operational efficiency initiatives.

Required Qualifications

- Bachelor’s or Master’s degree in Business Administration, Management, Commerce, or a related field.
- 0-2 years of experience in Executive Assistant, Administrative Coordinator, Office Manager, or similar roles.
- Experience working with senior management or executive leadership is preferred.
- Freshers are welcome to apply

Required Skills & Competencies

- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills in English.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong follow-up and coordination skills.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent interpersonal and relationship management skills.
- Strong problem-solving and decision-making abilities.
- Ability to work independently with minimal supervision.
- High level of professionalism, integrity, and accountability.

Preferred Candidate Profile

- Professional appearance and demeanor.
- Highly proactive with a solid sense of ownership.
- Ability to coordinate with multiple departments and stakeholders effectively.
- Capable of managing organizational priorities and ensuring smooth day-to-day operations.
- Willingness to work in a dynamic and fast-paced environment.

Benefits:

- Cell phone reimbursement
- Internet reimbursement

Work Location: In person

📌 Executive Assistant to the CEO (India)
🏢 UGI - United Group Of Initiatives,Kadavanthra
📍 India