Key Responsibilities

Schedule Management & Prioritization

- Proactively manage the executive's calendar, prioritizing appointments, meetings, and deadlines to maximize productivity.
- Schedule internal and external meetings, coordinate with attendees, and ensure required resources are available.
- Anticipate potential conflicts and propose proactive solutions to maintain a smooth schedule.

Communication Facilitation & Gatekeeping

- Serve as the primary point of contact for the executive, screening and managing calls, emails, and inquiries.
- Draft and compose professional, concise email responses and correspondence on behalf of the executive.
- Proofread high-quality documents, presentations, and reports, tailored to the executive’s needs.
- Ensure the executive receives only the most relevant and timely communication.

Travel Management & Logistics

- Manage all aspects of business travel including flight bookings, hotel reservations, ground transportation, and visas (as required).
- Prepare comprehensive itineraries aligned with the executive’s schedule and preferences.
- Anticipate travel disruptions and develop contingency plans.





Office Management & Project Support

- Organize and maintain effective filing systems for critical information access.
- Prepare meeting agendas, materials, and presentations to facilitate productive discussions.
- Oversee office supplies and equipment, ensuring timely replenishment.
- Manage and prioritize administrative tasks, delegating as needed for workflow efficiency.

Qualifications

- Bachelor’s degree in Business Administration, Communications, or related field (preferred).
- 3–5 years of progressive administrative experience supporting senior executives.
- Strong organizational and time management skills with ability to prioritize and meet deadlines under pressure.
- Excellent communication, interpersonal, and writing skills with high attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant tools (e.g., project management and calendar management software).

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Executive Assistance (Ahmedabad)
🏢 I Can I Will Foundation
📍 Ahmedabad