The Sales Coordinator will support the MEPF Division in managing day-to-day sales activities and ensuring smooth coordination with clients and internal teams. The position requires good communication, follow-up, documentation, and organizational skills.
Job Responsibility
1. Quotation Preparation & Submission
· Prepare quotations based on client requirements and information received from the concerned team.
· Coordinate with the Design/Technical Team for required details.
· Obtain necessary approval and submit quotations to clients through approved communication channels.
· Maintain records of quotations submitted.
2. Quotation Follow-up
· Follow up with clients on submitted quotations.
· Record client feedback, revisions, negotiations and expected confirmation dates.
· Update the concerned senior regarding important developments.
3. Purchase Order Follow-up
· Follow up with clients for Purchase Orders after quotation approval.
· Verify basic PO details and coordinate with the concerned internal team.
· Maintain records of received and pending POs.
4. Advance & Payment Follow-up
· Coordinate for advance request letters and payment-related documentation.
· Follow up with clients for advance and outstanding payments, as assigned.
· Coordinate with the Accounts Team and maintain payment follow-up records.
5. Project Confirmation & Internal Coordination
· Communicate confirmed project details to the Design Team through official communication.
· Share relevant documents such as quotation, PO, scope of work and client details.
· Coordinate with concerned internal teams to ensure smooth handover of the project.
6. Invoice Coordination
· Coordinate with the Accounts/Billing Team for invoice preparation and submission.
· Provide required project, client and PO details.
· Follow up on invoice-related requirements with clients.
7. Customer Communication
· Handle routine client communication related to quotations, POs, billing, payments and project documentation.
· Coordinate technical or commercial queries with the concerned team.
· Maintain professional and timely communication with clients.
8. Sales MIS & Reporting
· Maintain updated sales and follow-up records.
· Prepare weekly/monthly/yearly MIS reports as required.
· Provide regular updates on quotation, project, billing and payment status to the MEPF Division Head/Director.
Required Skills & Competencies
· Fluent in English with strong verbal and written communication skills
· Strong follow-up and coordination abilities
· Proficiency in MS Excel and MS Office
· Good organizational skills
· Attention to detail
· Ability to manage multiple tasks
· Customer handling skills
Qualification & Experience
· Qualification: Graduate in any relevant discipline.