Program Coordinator – Digital Marketing & Conference Management

Episirus Scientifica is looking for smart, organized, proactive, and performance-driven professionals to join our growing team as Program Coordinator – Digital Marketing & Conference Management.

The ideal candidate should have 1–2 years of hands-on professional experience, particularly in digital marketing, email marketing, campaign management, lead generation, or related areas. This is a hands-on role requiring strong execution skills, attention to detail, communication ability, and the ability to manage multiple activities simultaneously.

Key ResponsibilitiesConference & Program Coordination

- Assist in planning, organizing, and executing international medical and scientific conferences.
- Conduct research on emerging topics, industry trends, potential speakers, institutions, and target audiences.
- Support the development of conference programs, session topics, speaker profiles, and related content.
- Coordinate with speakers, scientific committee members, sponsors, partners, and other stakeholders.
- Manage speaker invitations, follow-ups, confirmations, and session-related communication.
- Maintain project timelines and ensure assigned activities are completed within deadlines.
- Coordinate with internal teams involved in marketing, content, delegate acquisition, registration, and event operations.
- Assist with pre-event, onsite, and post-event activities as required.
- Monitor project progress and provide regular updates to management.

Digital Marketing & Email Campaign Management

- Plan, execute, and monitor email marketing campaigns for international conferences and professional audiences.
- Manage email databases, campaign lists, segmentation, scheduling, and follow-up campaigns.
- Monitor campaign performance, including delivery, open rates, click-through rates, responses, and conversions.
- Identify opportunities to improve email engagement and campaign effectiveness.
- Assist with digital marketing campaigns across relevant platforms.
- Support lead generation and delegate acquisition campaigns.
- Coordinate marketing content with the design and content teams.
- Maintain and update campaign records, databases, CRM systems, and reporting sheets.
- Conduct basic competitor, audience, and market research to improve campaign strategies.

Research, Reporting & Administration

- Conduct online research to identify potential delegates, speakers, institutions, organizations, and business opportunities.
- Maintain accurate records and databases.
- Prepare campaign and project performance reports.




- Track assigned targets, deadlines, and deliverables.
- Analyse campaign results and recommend improvements.
- Ensure timely follow-up on emails, leads, assigned tasks, and stakeholder communications.
- Handle multiple projects simultaneously while maintaining accuracy and quality.

Required Experience & Qualifications

- Minimum 1 year and preferably 1–2 years of hands-on professional experience in digital marketing, email marketing, campaign management, lead generation, or a closely related field.
- Relevant hands-on experience is mandatory and non-negotiable. Freshers without relevant professional experience will not be considered.
- Bachelor's degree in Marketing, Business Administration, Life Sciences, Healthcare, Event Management, Communications, or a related discipline.
- Strong written and verbal communication skills in English.
- Practical experience with email marketing and campaign management.
- Good understanding of digital marketing concepts and online audience engagement.
- Strong research, analytical, and organizational skills.
- Ability to work independently and take ownership of assigned responsibilities.
- Ability to manage multiple tasks, projects, and deadlines simultaneously.
- Good proficiency in Microsoft Excel, Word, Outlook, and other productivity tools.
- Experience with CRM, email marketing platforms, Google Workspace, Canva, SEO, or similar digital tools will be an advantage.
- Experience in the healthcare, medical conference, academic, publishing, events, or B2B marketing sector will be an added advantage.

What We Are Looking For

We are particularly interested in candidates who are:

- Execution-oriented rather than dependent on constant supervision.
- Smart, proactive, and willing to learn.
- Comfortable working with numbers, databases, email campaigns, and performance reports.
- Strong at follow-ups and maintaining professional communication.
- Able to identify problems and find practical solutions.
- Comfortable working in a target-oriented and deadline-driven environment.
- Interested in developing a long-term career in international conference management and digital marketing.

Work From Home – Mandatory Requirements





As this is a Work From Home position, candidates must meet the following requirements:

Personal Laptop – Mandatory

- The candidate must have their own personal laptop suitable for professional work.
- The laptop must be capable of handling email marketing platforms, CRM systems, multiple browser tabs, Microsoft Office, communication platforms, and other company applications efficiently.
- The candidate must be prepared to use their personal laptop during the initial training and employment period.
- The company may provide a company laptop at a later stage, subject to performance, suitability, and successful continuation with the organization.
- Candidates who do not have a suitable personal laptop should not apply.

Internet Connection – Mandatory

- A reliable, high-speed fibre broadband/Wi-Fi connection is mandatory.
- The candidate must have a stable internet connection suitable for continuous email communication, video meetings, cloud-based applications, and online work.
- Candidates should have an appropriate backup arrangement for internet connectivity in case of an outage.

Limited Performance Monitoring Software – Mandatory

- As this is a remote position, the company may use limited and reasonable employee monitoring/tracking software on the work laptop used by the employee.
- Such software may be used strictly for work-related performance, productivity, attendance, activity, and task-management purposes.
- Candidates must be comfortable installing and using such company-approved software on their laptop as a condition of employment.
- The purpose of monitoring is to support productivity, accountability, performance evaluation, and effective remote working.

Career Growth

This position offers an prospect to grow within an international conference and scientific events organization.

Based on performance, consistency, ownership, and overall contribution, employees may be given increased responsibilities, leadership opportunities, and opportunities to attend and represent the company at international conferences and onsite events.

Important: Candidates are requested to carefully review the experience, personal laptop, internet connectivity, and performance-monitoring requirements before applying.

Job Type: Full-time

Pay: ₹28,000.00 - ₹38,000.00 per month

Benefits:

- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Work from home

Application Question(s):

- Current CTC

Experience:

- Digital marketing: 1 year (Required)

Work Location: Remote

📌 Program Coordinator – Digital Marketing & Conference Management (India)
🏢 Episirus Scientific Events
📍 India