Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility -our people are energized problem solvers that take pride in how thework we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

Job Summary

We areseekinga highly organized and proactive Executive Assistant to support senior stakeholders during their visits and ongoing operations. The ideal candidate willbe responsible formanaging schedules, coordinating travel, preparing documentation, andfacilitatingcommunication across departments. This role requires discretion, attention to detail, and a strong ability to multitask in a dynamic environment.

Key Responsibilities

- Manage executive and stakeholder calendars, ensuring efficient scheduling and conflict resolution.

- Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.

- Prepare high-quality business documents such as reports, presentations, and meeting agendas.

- Support meetinglogisticsby organizing agendas and tracking follow-up actions.

- Lead the creation and distribution of GEBS quarterly newsletters, including content design and stakeholder coordination.

- Administer the Employee of the Month program,



overseeing nominations, communications, and recognition activities.

- Maintain strict confidentiality while handling sensitive and proprietary information.

- Compile and process expense reports, invoices, and other financial documentation.

- Manage office supplies and IT peripheral inventory in collaboration with the Operations team.

- Organize lunch and dinner arrangements, including reservations, catering, and dietary accommodations.

- Facilitate internal communications,maintainupdated notice boards, and ensuretimelyinformation flow across departments.

- Build and sustain professional relationships with internal teams, external partners, and vendors.

- Maintain and update distribution lists (DLs) to support effective communication.

- Oversee office stationery procurement and inventory.

- Coordinatelogisticsand support for leadership visits, including on-site arrangements.

- Plan and managelogisticsfor offsite events and team gatherings.

- Handle vendor interactions, including onboarding, coordination, and issue resolution.

- Executeadditionalresponsibilities as assigned by Engineering, IT, Operations, and HR functions.

The Essentials - You Will Have

- Proven experience in executive support or administrative roles.

- Strong organizational and multitasking abilities.





- Bachelor's degree in any domain.

- Excellent written and verbal communication skills.

- Proficiencyin Microsoft Office Suite and calendar management tools.

- Ability tomaintainconfidentiality and handle sensitive information.

- Experience in newsletter creation and employee engagement programs is a plus.

The Preferred - You Might Also Have

- 5+ years of experience in executive support or administrative coordination.

- Experience working in a global or cross-functional team environment.

- Familiarity with enterprise tools such as Concur, Workday, or SAP for expense and travel management.

- Exposure to internal communications platforms and design tools like Canva or Adobe Express.

- Prior experience supporting senior leadership in a technology or engineering organization.

What We Offer:

Our benefits package includes …

- Comprehensive mindfulness programs with a premium membership to Calm

- Volunteer Paid Time off available after 6 months of employment for eligible employees ((REMOVE BULLET FOR MANUFACTURING ROLES))

- Company volunteer and donation matching program - Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.

- Employee Assistance Program

- Personalized wellbeing programs through our OnTrack program

- On-demand digital course library for career development

... and other local benefits!

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

📌 EXECUTIVE ASSISTANT (Bengaluru)
🏢 Rockwell Automation Singapore
📍 Bengaluru