Key Responsibilities

Purchase & Procurement

- Handle day-to-day procurement of medicines, medical/surgical consumables, general items, stationery, housekeeping and other hospital requirements.
- Collect and evaluate quotations from approved vendors and negotiate rates, terms, credit periods and delivery timelines.
- Prepare Purchase Orders (POs) as per approved requisitions and ensure timely delivery.
- Coordinate with vendors for pending orders, shortages, replacements and quality-related issues.
- Maintain approved vendor list and vendor performance records.
- Ensure procurement is done as per approved specifications, budgets and hospital requirements.
- Coordinate with Finance and respective departments for invoice verification and payment processing.

Store & Inventory Management

- Manage receipt, inspection, storage and issue of all materials as per hospital SOPs.
- Maintain accurate stock records and ensure system and physical stock reconciliation.
- Monitor minimum/maximum stock levels and initiate timely replenishment.
- Conduct regular physical stock verification and identify shortages, excess, damages and near-expiry items.
- Follow FIFO/FEFO practices wherever applicable.
- Ensure proper storage, segregation, labelling and housekeeping of inventory.
- Monitor expiry and slow/non-moving stock and coordinate appropriate action.
- Ensure uninterrupted availability of critical medicines, consumables and essential supplies.

Documentation & Compliance

- Maintain Purchase Orders, Goods Receipt Notes (GRN), Material Issue Notes, invoices, quotations and other SCM documentation.




- Ensure proper documentation and traceability of all purchases and stock movements.
- Support internal, financial and NABH audits by maintaining required records.
- Ensure compliance with hospital policies, statutory requirements and applicable quality standards.

Coordination

- Coordinate with Pharmacy, Nursing, OT, ICU, Radiology, Laboratory, Housekeeping, Administration and other departments for material requirements.
- Respond promptly to urgent and critical material requirements.
- Prepare regular MIS reports related to purchase, inventory, consumption, stock-outs and pending orders.
- Escalate critical shortages, vendor delays and procurement challenges to the SCM Head.

Key Performance Indicators (KPIs)

- Zero/Minimum critical stock-outs.
- Timely procurement and delivery of required materials.
- Inventory accuracy and timely stock reconciliation.
- Effective control of excess, obsolete and near-expiry inventory.
- Cost-effective procurement and vendor management.
- Timely closure of purchase and store documentation.
- Compliance with hospital SCM SOPs and NABH requirements.

Qualification

- Graduate in any discipline; preferably B.Com / BBA / Supply Chain / Pharmacy / Materials Management.
- Diploma/degree in Supply Chain or Materials Management will be an added advantage.

Experience

- 2–5 years of relevant experience in Purchase/Stores/SCM, preferably in a hospital or healthcare setup.
- Experience in handling medical, surgical and general consumables will be preferred.
- Knowledge of hospital inventory/ERP systems is desirable.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Purchase & Store Executive (India)
🏢 CANCER CENTERS OF AMERICA
📍 India