Job Description – Management Associate or EA to the Managing Director

Location: Coimbatore, Tamil Nadu
Department: MD's Office / Administration
Reports To: Managing Director
Employment Type: Full time | Permanent
Experience: 5–12 years as Secretary, EA to MD
Qualification: Any Graduate (MBA, B.Com., MSW, or Secretarial Diploma preferred)

Role Summary

Provide high-level executive, MIS, system coordination, and administrative support to the Managing Director, ensuring effective management of schedules, meetings, communication, reporting, documentation, stakeholder coordination, and timely execution of management decisions.

Key Responsibilities

- Executive Support: Manage MD’s calendar, appointments, meetings, travel, priorities, presentations, correspondence, and confidential records.
- MIS & Reporting: Prepare, consolidate, and present daily/weekly/monthly MIS, dashboards, management review reports, trackers, and performance summaries.
- System Coordination: Coordinate with IT, ERP/software, and system teams for MIS requirements, data accuracy, system issues, reporting, automation, and process improvements.
- Management Reviews: Prepare agendas, MIS, presentations and Minutes of Meetings (MOM); track action points and follow up with HODs for timely closure.
- Department Coordination: Coordinate with Production, Quality, Engineering, Finance, HR, Purchase, Sales, IT, and other departments to collect information and implement MD directives.
- External Coordination: Liaise professionally with customers, vendors, banks, auditors, consultants, government authorities, and other stakeholders.
- Documentation:



Maintain management reports, databases, trackers, corporate documents, correspondence, and confidential records.
- Travel & Administration: Coordinate executive travel, accommodation, hospitality, expense documentation, corporate meetings, events, and other administrative requirements.
- Follow-up: Maintain an MD Action Tracker, monitor deadlines, identify delays, and provide regular status updates to the MD.

Key Skills & Competencies

MIS & Management Reporting | ERP/System Coordination | Advanced MS Excel | Dashboard & Data Analysis | Management Review | Action Tracking | Executive Calendar Management | Documentation | Process Coordination | Stakeholder Management | Excellent English & Tamil Communication | Confidentiality & Integrity | Multitasking & Follow-up

Preferred Profile

- Experience as Secretary / Executive Assistant / Personal Assistant to MD, Director, or Senior Management.
- Manufacturing / Engineering industry experience preferred.
- Strong exposure to MIS, Excel, ERP/system coordination, management reporting, and documentation.
- Excellent communication, coordination, analytical, organizational, and follow-up skills.
- Immediate / short-notice joiners preferred.
- Candidates based in Coimbatore or willing to relocate preferred.

Pay: ₹40,000.00 - ₹55,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Education:

- Bachelor's (Preferred)

Experience:

- Executive Assistant: 5 years (Preferred)

Language:

- English, Tamil (Preferred)

Work Location: In person

📌 Management Associate or EA to Managing Director (India)
🏢 INTICORE ENGINEERING PRIVATE
📍 India