Role: Post Closing Collections & Finance Specialist
Location: Uppal, Telangana.
Shift Timing: Night shifts (EST hours)
About the role
This role owns everything that happens after a candidate accepts an offer collecting and organizing every required document, coordinating background checks, tracking payment schedules, and issuing invoices, so nothing falls through the cracks between a placement closing and the paperwork being fully complete.
Responsibilities
Maintain a complete, audit-ready file for every closed placement signed agreements, offer confirmation, start date, and any approved amendments
Coordinate and track the background check process for each new placement through to completion
Collect all required post-placement documents from candidates and ensure files are complete before a placement is marked closed
Track each candidate's payment schedule from placement through the full collection period
Prepare and send invoices accurately and on schedule
Personally reach out to candidates directly on payment or document matters professionally, promptly, and with a clear record of every conversation
Confirm and log payments received against the expected schedule, flagging any discrepancies immediately
Monitor the first 30 and 60 days after every placement closely
Escalate to leadership immediately if a candidate becomes unresponsive or an issue can't be resolved directly
Coordinate with recruiters and Talent Acquisition to resolve incomplete files or missing signatures
Ensure any non-standard arrangement is captured in a signed written document never a verbal agreement alone
Prepare a regular status report for leadership on collections, outstanding documentation, and at-risk files
Maintain strict confidentiality of candidate financial and personal information
What we're looking for
4-5 years of experience with background check coordination for new hires or placements
Sharp, street-smart instincts someone who reads a situation quickly and knows how to navigate it
Skilled at payment-related negotiation and follow-through, with exceptional communication
Robust Excel skills; comfortable working inside structured tracking systems
Discretion and sound judgment handling sensitive financial and personal information
Prior experience in collections, accounts receivable, invoicing, or lending/mortgage post-closing is a strong plus