About the job
Shooting Stars Foundation (SSF) supports scholars through their academic journey and into meaningful careers, and sustains a growing community of alumni, corporate volunteers, and partners around that mission. As an Admin & People Operations Associate, you will be responsible for ensuring the smooth functioning of SSF’s people and administrative processes. The role will manage and coordinate key employee, intern and volunteer lifecycle activities - from recruitment and onboarding to attendance, payroll documentation, engagement and exit.

Position Title : Admin & People Operations Associate
Full Time (8hrs/day / 40hrs/week)
Remuneration: Rs 20,000 - 24,000 per month (depending on experience)
Location: Chennai (Hybrid – Minimum 2-3 days a week at Nungambakkam office)
Availability: Monday to Friday with some evening and weekend availabilities as needed
Requirements
1-3 years’ experience in NGO or relevant field with similar admin role
Spontaneous push to close attitude of all projects
Attention to detail is extremely important
Quick paced project experience is a must
Data Analysis / Dashboarding / Reporting experience is a MUST
Creating and maintaining SOP / Workflows for processes is a MUST
Passion for community service, especially in the field of education
Degree holder – Arts / Social Work / Humanities / Organizational Studies
Excellent English language skills – both written and spoken – proficient in other languages in India is an advantage
Good communication skills to maintain relationships with members of the organization and respond to their requests regularly.
Working knowledge of Google Drive / Excel / Word / Email etc. (You will be tested in this)
Own a laptop or system at home with internet connection - Online work / Telephone work

Application will be considered only if the following form is filled - https://forms.gle/BNfcZzpU1NYfMmf26

Roles and Responsibilities
Expense Administration




Raise and track employee / vendor expense requests - Collect bills, invoices and supporting documents
Coordinate with treasurer, accountant and approvers for payments
Maintain expense report
Support audit / compliance documentation
Any other Finance administration items follow up as required
Employee HR Administration
Maintain complete employee records and HR documentation
Manage leave and attendance tracker
Ensure employee information is updated across relevant systems
Hiring & Recruitment Administration
Coordinate with hiring managers on shortlisted candidates - send interview / google form communication to candidates
Maintain candidate tracker and recruitment status
Own the end-to-end administrative onboarding and exit checklist
Intern Management
Support intern hiring - send communication, roll out intern offer
Onboard interns - induction checklist
Maintain intern database, reporting manager, work allocation, feedback, internship completion certificates
Track timesheets and attendance
Coordinate intern engagement activities - townhall with the team, quarterly awards, weekly motivation
Office & General Administration
Vendor coordination - procurement, packaging, delivery, printing, etc.
Maintain records of company assets issued to employees - phone, laptops, etc.
Schedule and coordinate town halls, internal events calendar, coordinate employee training and engagement activities (quarterly awards, anniversary / birthday wishes, anniversary cake, prizes for various scholar events, etc.)
The Admin person should be the custodian of organizational administrative records
(In future scope) Volunteer Management
Volunteer onboarding - maintaining database, collect required documentation
Match volunteers with programs / events
Track volunteer participation hours
Maintain volunteer certificates records
Build a volunteer history for future engagement

Application will be considered only if the following form is filled - https://forms.gle/BNfcZzpU1NYfMmf26

📌 Program Associate - Admin & People Operations (Chennai)
🏢 Shooting Stars Foundation
📍 Chennai