If you are highly organised, discreet, proactive and confident in handling senior stakeholders, wed love to hear from you!

Location: navi Mumbai | Experience: 10-15 Years

Are you an experienced Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership

We are looking for a Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.

Key Responsibilities

- Manage the JMDs complex calendar, meetings, appointments and priorities
- Coordinate domestic and international travel, visas, accommodation and itineraries
- Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
- Track decisions, commitments, action items and follow-ups to closure
- Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
- Manage leadership meetings, conferences, events and VIP engagements
- Handle confidential business, personal and family-related information with complete discretion
- Coordinate with Finance, HR, Administration and other functions
- Support special projects and assignments entrusted by the JMD
- Manage executive expenses, documentation and reimbursements
- Provide select personal/family-office support wherever required





What Were Looking For

- 10-15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
- Excellent English communication - written and verbal
- Strong executive presence, maturity and professional etiquette
- Excellent calendar, travel, meeting and stakeholder management skills
- Strong follow-up, coordination and execution abilities
- Ability to anticipate requirements and work independently with minimal supervision
- High level of confidentiality, discretion and sound judgment
- Strong MS Office skills, particularly Excel, PowerPoint and Word
- Experience in a promoter office, family office, investment firm, consulting/professional services setting or large corporate will be an advantage

Why This Role

This is not a conventional secretarial role. The position offers an opportunity to work closely with senior leadership as a trusted executive partner, managing priorities, stakeholders, critical information and high-impact engagements.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive Assistant To JMD (Mumbai)
🏢 Alphaspec Consulting
📍 Mumbai