About This Role

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.

Responsibilities

Front Office Visitor Management

- Greet and manage all visitors, ensuring proper documentation and hospitality.

- Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.

- Handle front desk inquiries, calls, and general reception duties.

Utility Facility Management

- Supervise housekeeping staff and ensure hygiene standards across the premises.

- Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.

- Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.

- Act as the point of contact between designated vendors.

- Manage access cards, facility issues, parking allocation, and general building-related support.

- Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

Travel Desk Management

- Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.

- Internal cab/taxi arrangements for leadership when required

- Maintain travel records, manage travel budgets, and process approvals and reimbursements.





- Assist senior leadership with last-minute changes or high-priority travel needs.

Administrative Operations

- Maintain and reconcile petty cash and administrative expense records.

- Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.

- Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

Reporting Compliance

- Assist in preparing monthly administrative expense reports and support budgeting for office operations.

- Ensure workplace compliance with safety, cleanliness, and facility standards.

- Support internal audits and documentation needs related to administration.

Requirements

- Graduate / Diploma in any discipline.

- 3 5 years of experience in office administration, facilities, or admin support roles.

- Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.

- Solid multitasking and organizational abilities.

- Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.

- Detail-oriented, proactive, and able to manage operations independently.

- Experience handling vendors, events, or facility coordination is a plus.

Ready to Apply

Join our team and help us build the future of cloud technology.

Apply for This Role

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Office Admin Executive (Bengaluru)
🏢 Econz Cloud
📍 Bengaluru