Required Qualifications

5+ years of experience in Accounts Payable, Purchase Ledger, P2P, or Finance Operations.
Strong hands-on experience in supplier invoice processing and AP operations.
Experience with supplier/vendor reconciliations and discrepancy resolution.
Experience supporting payment runs and month-end AP activities.
Experience maintaining vendor master data and performing vendor/bank-detail verification.
Experience managing an Accounts Payable/shared finance mailbox.
Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, filtering, sorting, and reconciliation.
Ability to prioritize workload and meet strict financial deadlines.
Strong communication and stakeholder-management skills.
High level of confidentiality and integrity when handling financial information.

Preferred Qualifications

Experience in a professional services, consulting, shared-services, or multi-entity workplace.
Experience with PO and non-PO invoice processing.
Exposure to prepayments, accruals, and fixed asset invoice documentation.
Experience supporting internal/external audits.
Experience with document-management systems such as BOX.
Exposure to travel and expense processes.
Experience working with international suppliers and multiple currencies.

Key Responsibilities

1. Accounts Payable & Invoice Processing
Process, validate, and record supplier invoices accurately and within established timelines.
Review invoices for appropriate approvals, supporting documentation, coding, and applicable purchase orders.
Ensure invoices are posted to the correct supplier accounts, files, cost centres, and GL accounts.
Coordinate with internal stakeholders to resolve invoice exceptions and obtain pending approvals.
Maintain accurate Purchase Ledger and Accounts Payable records.
Review and process PO and non-PO invoices, as applicable.




Review proforma invoices and coordinate with relevant stakeholders to support purchasing and payment activities.
2. Vendor Management & Reconciliation
Support vendor onboarding and verification in accordance with company controls.
Maintain accurate vendor master data, including vendor profiles, currency, organizational information, and banking details.
Perform monthly supplier statement reconciliations and investigate discrepancies.
Resolve vendor account issues and payment-related queries promptly.
Maintain professional relationships with suppliers and internal stakeholders.
3. Payment Processing
Prepare and support mid-month, month-end, and ad-hoc supplier payment runs.
Validate payment information and ensure payments are processed accurately and within agreed timelines.
Coordinate with relevant stakeholders to resolve payment exceptions before payment deadlines.
Maintain appropriate documentation and controls for payment processing.
4. AP Mailbox & Query Management
Monitor and manage the shared Accounts Payable mailbox.
Respond to supplier and internal queries promptly and professionally.
Route queries to the appropriate finance or business stakeholders where required.
Track and follow up on outstanding invoice, approval, and payment queries.
5. Month-End & Financial Close
Support the finance team with month-end and year-end closing activities.
Ensure AP transactions are processed before relevant period-end cut-offs.




Provide supporting documentation for prepayments, accruals, fixed assets, and other AP-related balances.
Assist with AP reporting and account reconciliations.
Support the Management Accounting team with information required for accurate financial reporting.
6. Documentation & Audit Support
Maintain complete and organized invoice and payment documentation.
Archive financial records in BOX or other designated document-management systems.
Maintain documentation required for internal and external audits.
Ensure financial records are accurate, complete, traceable, and readily accessible.
7. Expense & Administrative Support
Coordinate and manage Uber-related approval requests in accordance with company travel and expense policies.
Provide holiday/absence coverage for other Purchase Ledger team members.
Maintain the Purchase Order register and prepare relevant AP reports.
Support other finance-related activities and ad-hoc requirements as assigned.

[overview] We are seeking a detail-oriented Accounts Payable Specialist to manage supplier invoices,
payments, and financial records. The role ensures that vendors are paid accurately and on time,
maintains strong relationships with suppliers and internal stakeholders, and supports the finance
team with month-end accounting processes.
The ideal candidate will have experience working in a finance or accounts department within a
professional services environment, with strong attention to detail and the ability to meet strict
deadlines.
[/overview]

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Accounts Payable Specialist (Hyderabad)
🏢 Navsan
📍 Hyderabad