Description

1. PRINCIPAL ACCOUNTABILITIES

Accountabilities Major Activities
Project Monitoring, Planning & Controls

- Monitor project progress against approved schedules, milestones, and execution plans.
- Track physical and financial progress, project risks, critical activities, and resource deployment.
- Maintain project data, progress trackers, and reporting systems, including Wrench Project Management Software

Management & Investor Reporting

- Prepare MIS reports, progress dashboards, visual charts, presentations, and project performance updates for management and investor reviews.
- Coordinate submission of lender progress reports and project status updates.
- Consolidate project data and ensure timely reporting to internal and external stakeholders.

Lender Reporting

- Coordinate lender progress reports, project updates and independent engineer requirements.

Site Coordination

- Support site teams in day-to-day project execution activities and issue resolution.
- Coordinate engineering, construction, contractor, consultant, and site activities to achieve project milestones.
- Facilitate resource alignment and execution readiness across project packages.

Oracle ERP & Commercial Administration

- Manage Purchase Requisition and Purchase Order creation in Oracle ERP.
- Administer contracts and commercial transactions within delegated authority limits (up to INR 50 Lakhs).
- Process contractor invoices, reimbursement claims, payment documentation, and commercial records.
- Maintain accurate ERP records and support project cost tracking

Contractor & Vendor Management

- Coordinate contractor reviews, progress updates, invoicing status, resource mobilization, and execution planning.
- Support contract administration through preparation of execution letters, contractual correspondence, and commercial documentation.
- Assist in vendor negotiations, contractual discussions, cost estimates, and procurement-related activities.




- Coordinate with contractors, vendors, consultants, and agencies for project execution requirements

Contract & Procurement Support

- Prepare execution letters, contractual drafts, cost estimates and procurement support documentation.

Statutory Approvals & Compliance

Coordinate statutory submissions and approvals, including:

- Section 164 approvals
- Connection Agreements
- CEA Inspections
- First Time Charging approvals

Internal Approvals, Governance & Compliance

- Coordinate internal approval processes related to project execution, procurement, commercial transactions, and contractual activities.
- Ensure compliance with company procedures, governance requirements, and delegated authority limits.

Audit, Documentation & Record Management

- Support Finance, Accounts, Compliance, and Audit teams during statutory and annual audits.
- Maintain project records relating to contracts, invoices, approvals, communications, reports, and statutory documentation.
- Ensure effective document control and project data management.

Cross-Functional Stakeholder Management

- Coordinate with Engineering, Business Development, Finance & Accounts, Legal, Contracts, Procurement, Compliance, and Project Execution teams.
- Facilitate timely decision-making, issue resolution, and closure of cross-functional action items.
- Support seamless communication among all project stakeholders.

1. DIMENSIONS

Financial Dimensions

- Administration and processing of Purchase Orders and contract transactions up to INR 50 Lakhs.




- Processing and tracking of contractor invoices, reimbursement claims, and project-related commercial transactions.
- Support project cost monitoring, financial progress reporting, and budget tracking activities.

Other Dimensions

- Team Size: Individual Contributor.
- Coordination with multiple EPC contractors, vendors, consultants and lenders.
- Preparation of weekly, monthly and quarterly project reports.
- Administration of statutory approval and compliance records.
- Coordination across Engineering, Finance, Accounts, Procurement, Contracts, Legal and Business Development functions.
- Management of project databases, ERP records and document repositories.

1. SKILLS AND KNOWLEDGE

Educational Qualifications

- Bachelor’s degree in electrical engineering, or related discipline.
- Project Management certification or equivalent certification preferred.

Functional Skills

- Project Monitoring & Controls
- Project Coordination & Reporting
- Oracle ERP
- Wrench Project Management Software
- MIS & Dashboard Preparation
- Contractor & Vendor Management
- Contract Administration
- Commercial & Invoice Management
- Cost Estimation & Budget Tracking
- Statutory Approval Management
- Section 164 Compliance
- Connection Agreement Coordination
- CEA Inspection Management
- First Time Charging Coordination
- Audit & Compliance Support
- Stakeholder Management
- Advanced MS Excel & PowerPoint

Relevant and total years of Experience

- Overall Experience: 6 Years.
- Minimum 3+ years' experience in Substation Projects Planning & Execution
- Experience in Project Controls, Commercial Administration, Contractor Management and Statutory Approvals preferred.
- Hands-on experience with Oracle ERP and Wrench Project Management Software preferred.
- Experience in management reporting, lender reporting and cross-functional project coordination will be an added advantage.

📌 Assistant Manager – Construction & Project Management (Mumbai)
🏢 Apraava
📍 Mumbai