Position Summary

The Executive Recruitment Coordinator will act as a strategic partner to multiple Senior Executives, ensuring the seamless execution of leadership priorities across a complex and global environment. This role demands the highest levels of discretion, integrity, and confidentiality, with responsibility for handling highly sensitive business, organizational, and people-related information. The successful candidate will serve as a trusted partner to executive leaders while managing competing priorities, complex calendars, and extensive domestic and international travel arrangements.

The successful candidate will thrive in a fast-paced, constantly evolving setting, demonstrating agility, resilience, and a proactive mindset. They will be comfortable managing shifting priorities, responding to last-minute requests, and balancing the needs of multiple senior stakeholders while maintaining exceptional attention to detail and service excellence.

A solutions-oriented approach, strong business acumen, and the ability to anticipate needs before they arise are critical to success in this role.

This role is pivotal in enabling leadership to focus on strategic growth by ensuring operational excellence at the executive level.

Core Responsibilities

- Confidentiality and trust: Exercise the highest degree of discretion and professionalism when managing sensitive executive communications, organizational information, personnel matters, and business-critical data.
- Strategic travel management: Design and execute complex domestic and international travel plans, balancing efficiency, cost, and executive comfort.
- Executive calendar governance: Optimize scheduling across global stakeholders, ensuring alignment with strategic priorities.
- Leadership communication: Draft, refine, and manage correspondence with authority, clarity, and Executive‑level polish.
- Operational agility: Anticipate executive needs, resolve challenges proactively, and streamline workflows for maximum impact.




- Multi-executive support: Provide seamless support to multiple Senior Executives simultaneously, balancing competing priorities while ensuring a consistently high level of responsiveness and service.
- Stakeholder management: Build effective relationships with senior leaders, their teams, and key internal and external stakeholders across multiple geographies and time zones.

Qualifications

- Minimum 6+ years of experience as an Executive Assistant supporting Senior Leadership.
- Expertise in coordinating complex travel arrangements across geographies.
- Proven track record of managing highly confidential and sensitive information with absolute discretion and integrity.
- Strong organizational and prioritization skills, with demonstrated experience supporting multiple senior executives simultaneously and managing competing priorities in a fast-paced environment.
- Proficiency in MS Office Suite and enterprise collaboration platforms.
- Exceptional communication skills reflecting executive presence.

Preferred Attributes

- High emotional intelligence and skilled gravitas.
- Trusted confidant who understands the importance of confidentiality and exercises exceptional judgement in all interactions.
- Independent decision‑making ability with sound judgment.
- Adaptability in dynamic, fast‑paced environments.
- Positive, can-do attitude with the ability to remain calm and effective when priorities shift unexpectedly.
- Highly proactive, resourceful, and able to think on their feet to resolve challenges and identify solutions quickly.
- Comfortable navigating ambiguity and managing frequent changes, often with limited direction.
- Strong team player who enjoys collaborating with colleagues and contributing to a supportive, high-performing culture.
- Interest in technology, digital tools, and AI-enabled ways of working is highly desirable.
- Commitment to excellence and continuous improvement.
- Experience supporting executives within a global technology, consulting, or similarly fast-paced environment preferred.

📌 Executive Recruitment Coordinator – Executive Level (Bengaluru)
🏢 NTT DATA
📍 Bengaluru