We are looking for a sharp, highly organized and execution-oriented Executive Assistant – Director’s Office to work closely with senior leadership.
n
n
This is not a conventional secretarial role. The position requires someone with strong comprehension, excellent follow-through, sound judgment and the ability to coordinate effectively across teams and external stakeholders.
n
n
Key Responsibilities
n
n
- Track priorities, action items, commitments and follow-ups arising from the Director’s Office
n
- Convert discussions and verbal instructions into clear tasks and next steps
n
- Coordinate with internal teams, senior employees, consultants and external stakeholders
n
- Follow up on timelines, deliverables and pending matters until closure
n
- Maintain structured trackers and provide concise status updates
n
- Prepare meeting notes, summaries and action points
n
- Identify delays, dependencies and bottlenecks and escalate them appropriately
n
- Support special projects and management initiatives
n
- Conduct research and information gathering as required
n
- Handle confidential and time-sensitive matters with discretion
n
- Ensure effective communication and follow-through across stakeholders
n
n
n
What We Are Looking For
n
n
- Strong intellectual ability and excellent comprehension
n
- Exceptional organization and attention to detail
n
- High ownership and accountability
n
- Strong follow-through and persistence
n
- Excellent written and verbal communication
n
- Ability to understand new subjects and business contexts quickly
n
- Good judgment and problem-solving ability
n
- Confidence in coordinating with senior stakeholders
n
- High responsiveness and disciplined execution
n
- Strong discretion and professional integrity
n
- Comfort with technology and ability to learn new systems quickly
n
- Dependable, low-ego and solution-oriented working style
n
n
n
Qualifications & Experience
n
n
- Graduate or postgraduate degree from a recognized institution
n
- 3–7 years of relevant qualified experience
n
- Experience in Executive Assistance, CEO/MD Office, Director’s Office, Founder’s Office, PMO, Project Coordination or Management Coordination preferred
n
- Prior experience supporting senior leadership will be an advantage
n
- Strong proficiency in Microsoft Office / Google Workspace and business productivity tools
n
n
n
We are particularly interested in candidates who can understand an instruction quickly, take ownership, coordinate effectively, follow through consistently, and ensure closure without repeated supervision.