Location: Hyderabad Employment Type: Full-Time, In-Office
Work Schedule: Combination of India business hours and U.S. East Coast hours
About MEICON Group MEICON Group is a construction and project management firm specializing in infrastructure development. Our multidisciplinary team provides expertise across civil and electrical engineering functions, including Estimation, Design, Planning and Scheduling, Project Management, Contract Administration, Quality Assurance, Accounting Support, and Operations Management.
We support complex infrastructure projects in India and the United States by delivering technically sound, efficient, and high-quality professional services.
About the Role MEICON is seeking a highly organized and detail-oriented Invoice Management, Accounting & Administration Manager to support a large U.S.-based infrastructure organization.
The role will primarily focus on invoice receipt, review, coding, approval coordination, processing, tracking, and accounting administration. The selected candidate will use TimberScan and other accounting and document-management platforms to ensure invoices are accurately coded, properly supported, approved on time, and maintained in accordance with internal accounting procedures and applicable U.S. requirements.
Prior experience working within a large Global Capability Center (GCC), construction company, engineering firm, or infrastructure organization is required . The candidate should also be familiar with U.S. accounting practices, tax laws, tax codes, and financial documentation requirements relevant to invoice processing and business administration.
This position requires close coordination with project managers, accounting teams, operational leadership, vendors, and other stakeholders in India and the United States. The work schedule will include a combination of standard India working hours and hours overlapping with the U.S. East Coast.
Key ResponsibilitiesInvoice Management and Coding Manage the complete invoice workflow, from receipt and initial review through coding, approval, processing, tracking, and payment follow-up.
Review invoices for accuracy, completeness, duplicate billing, supporting documentation, contractual alignment, applicable taxes, and appropriate authorization.
Code invoices accurately by project, job number, cost code, general-ledger account, department, vendor, purchase order, tax category, and other required classifications.
Process and manage invoices through TimberScan , accounting platforms, document-management systems, and related workflow tools.
Match invoices against contracts, purchase orders, delivery documentation, timesheets, work records, and other supporting information.
Verify that invoices are assigned to the correct project, cost category, accounting period, tax classification, and approval workflow.
Route invoices to the appropriate project managers, department heads, and authorized approvers.
Monitor pending approvals and follow up consistently to ensure invoices are processed within established timelines.
Identify and resolve incorrect coding, duplicate invoices, missing documentation, billing discrepancies, tax-related errors, and unauthorized charges.
Coordinate with vendors and internal teams to obtain corrections, credit memos,



revised invoices, tax documentation, or additional supporting records.
Maintain clear records of rejected, disputed, corrected, approved, and processed invoices.
Accounting, Tax and Financial Administration Maintain invoice registers, approval trackers, payment-status reports, exception logs, and supporting documentation.
Monitor outstanding invoices, aging items, overdue approvals, and unresolved accounting actions.
Support accounts-payable activities, expense administration, reconciliations, account reviews, and month-end close requirements.
Apply familiarity with relevant U.S. tax laws, tax codes, sales and use tax requirements, withholding considerations, and vendor-documentation requirements when reviewing financial records.
Review and maintain vendor tax documentation, including applicable forms and records required for U.S. accounting and reporting purposes.
Assist with employee expense reports, reimbursements, corporate credit-card reconciliations, and supporting-document verification.
Review vendor statements and reconcile them against internal invoice and payment records.
Support project-cost tracking by ensuring expenses are assigned to the correct projects, cost codes, and tax classifications.
Assist with the preparation of invoice-aging reports, cost reports, reconciliation schedules, tax-supporting schedules, and management summaries.
Provide accurate records and supporting documentation for audits, internal reviews, tax preparation, and financial reporting requirements.
Maintain organized, complete, and audit-ready accounting and tax-supporting records.
Approval and Workflow Management Manage invoice-approval workflows across multiple projects, departments, and authorized approvers.
Track each invoice from submission through final processing and ensure no invoice remains unattended.
Follow up with project managers and approvers regarding pending actions, coding questions, missing documentation, and rejected submissions.
Escalate overdue approvals, significant discrepancies, repeated coding issues, potential tax concerns, and financial risks to management.
Ensure approval limits, authorization requirements, tax requirements, and internal controls are followed.
Develop and maintain invoice-processing procedures, coding guides, approval matrices, checklists, and workflow trackers.
Identify process gaps and recommend improvements to invoice processing, approval turnaround, recordkeeping, compliance, and reporting.
Coordinate with technology and accounting teams to resolve system, workflow, or user-access issues.
Administrative and Team Oversight Oversee recurring invoice-management, accounting-support, and administrative workflows.
Assign responsibilities, monitor completion, review work quality, and ensure deadlines are consistently met.
Coordinate with India- and U.S.-based accounting, project, operations, tax,



and executive teams.
Prepare regular updates on invoice volumes, pending approvals, disputed invoices, aging items, and outstanding actions.
Maintain organized digital records for invoices, approvals, supporting documents, tax records, vendor correspondence, and accounting reports.
Ensure confidential financial, tax, vendor, employee, and company information is handled appropriately.
Provide dependable administrative support across multiple infrastructure projects and business functions.
Qualifications and Skills Bachelor’s or master’s degree in Accounting, Finance, Commerce, Business Administration, or a related discipline.
Approximately 3-5 years of experience in invoice management, accounting administration, accounts payable, financial operations, or commercial administration.
Prior experience working within a large GCC, construction company, engineering firm, or infrastructure organization is required.
Strong hands-on experience with invoice review, coding, approval routing, accounts-payable workflows, reconciliations, and financial documentation.
Experience using TimberScan is strongly preferred .
Working knowledge of U.S. accounting practices, tax laws, tax codes, sales and use taxes, vendor tax documentation, and financial-record requirements .
Familiarity with U.S. vendor documentation and reporting requirements, including W-9 and 1099-related processes, is preferred.
Familiarity with construction accounting systems, ERP platforms, document-management systems, and approval-workflow applications.
Understanding of project cost codes, general-ledger accounts, job-cost accounting, purchase orders, contracts, and invoice-approval controls.
Advanced proficiency in Microsoft Excel and robust working knowledge of Outlook, Word, Teams, and SharePoint.
Exceptional attention to detail and the ability to identify small discrepancies within high volumes of invoice and accounting information.
Strong organizational, analytical, follow-up, documentation-management, and problem-solving skills.
Ability to manage multiple projects, deadlines, approvals, and stakeholders simultaneously.
Strong sense of ownership and ability to follow each item through final resolution.
Excellent written and verbal communication skills in English.
Ability to work collaboratively with project managers, accounting teams, executives, vendors, and operational personnel in India and the United States.
Availability to work a schedule combining India business hours and U.S. East Coast hours .
Preferred Candidate Profile The ideal candidate is a meticulous and dependable accounting-administration professional with experience working within a large GCC, construction company, engineering firm, or infrastructure organization.
The candidate should possess strong knowledge of invoice coding, approval workflows, TimberScan processing, reconciliations, U.S. accounting practices, and applicable tax documentation. The individual must be capable of managing high invoice volumes, coordinating across multiple projects and approvers, identifying financial or tax-related discrepancies, and ensuring every invoice is accurately documented, approved, tracked, and resolved within the required timeline.

📌 Invoice Management, Accounting & Administration Manager (Hyderabad)
🏢 MEICON GROUP
📍 Hyderabad