We are looking for a highly organized, responsible, and discreet Personal Assistant to provide comprehensive administrative and coordination support to senior management. The role will involve managing schedules, communication, meetings, official follow-ups, events, travel arrangements, and confidential matters.

Key Responsibilities
Daily Schedule &
Appointments:

Manage the daily calendar, appointments, meetings, reminders, and priorities of senior management.
Phone Calls &
WhatsApp Coordination:

Handle and coordinate phone calls, WhatsApp communication, messages, and follow-ups professionally and promptly.
Meeting Preparation: Coordinate meeting schedules, prepare required documents and information, arrange meeting logistics, and ensure timely follow-up on action points.
Letters, Applications &
Emails:

Draft, prepare, and coordinate official letters, applications, emails, notices, and other correspondence as required.
Government &
Municipal Follow-ups:

Coordinate and follow up with government departments, municipal authorities, local offices, and other external agencies for official matters.
Event &
Programme Coordination:

Assist in planning and coordinating meetings, official Programmes, functions, events,



and other activities involving management.
Social Media Coordination: Coordinate with the social media/communications team regarding content, updates, events, photographs, announcements, and other management-related requirements.
Travel &
Visit Planning:

Plan and coordinate local and outstation travel, site visits, appointments, transportation, accommodation, and related arrangements.
Confidential Matters: Handle sensitive and confidential information, documents, communications, and management-related matters with a high degree of discretion.
Follow-up &
Coordination:

Maintain regular follow-ups with internal departments, employees, vendors, consultants, government officials, and other stakeholders.
Documentation: Maintain organized records of significant documents, correspondence, appointments, meetings, and follow-up activities.
Occasional Availability: Be available outside regular working hours, including evenings, weekends, or holidays, when required for urgent or management-related matters.

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Pa To Managing Director Panvel
🏢 J.M.Mhatre Infra Pvt.Ltd.
📍 Panvel