ob Responsibilities
Prepare and process Sales Orders (SO) in Tally.
Convert Sales Orders into Sales Bills/Invoices accurately.
Check customer orders, item details, quantity, rates and discounts before billing.
Coordinate with the Sales, Store, Production and Dispatch teams for timely order preparation.
Prepare dispatch documents and ensure the correct products and quantities are dispatched.
Verify barcode, item code, batch/lot details and product quantity wherever applicable.
Maintain proper records of dispatched and pending orders.
Check that all bills and dispatch documents are complete and accurate.
Coordinate with customers/transporters regarding dispatch and delivery requirements.
Update the status of orders after dispatch.
Maintain daily dispatch reports and pending-order reports.
Handle reprints/corrections only after proper approval.
Ensure proper filing and record keeping of Sales Orders, invoices and dispatch documents.
Report any shortage, mismatch, damaged product or billing error to the concerned senior immediately.
Required Skills & Knowledge
Good working knowledge of Tally is required.
Practical knowledge of Sales Order preparation and conversion into Sales Invoice/Bill.
Basic knowledge of inventory and stock management.
Good knowledge of MS Excel and basic computer operations.
Positive numerical and data-entry skills.
Ability to check quantities, rates, discounts and totals carefully.
Positive coordination and communication skills.
Ability to work under pressure and complete dispatches within timelines.
Experience
1–3 years of experience in dispatch, billing, inventory or sales coordination preferred.
Candidates with practical Tally experience in FMCG, food, bakery, confectionery or retail businesses will be preferred.