Key Responsibilities
Executive & Administrative Support
Manage and coordinate calendars, meetings, appointments, and schedules for assigned Leadership Team members.
Prioritize meeting requests and ensure effective time management.
Organize internal and external meetings, including leadership meetings, town halls, reviews, and business discussions.
Prepare meeting agendas and coordinate relevant materials in advance.
Travel & Expense Management
Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and local transportation.
Prepare detailed travel itineraries and ensure all arrangements are completed on time.
Support expense claim submission, invoice processing, and other administrative documentation in line with company policies.
Meeting & Action Tracking
Support leadership meetings by coordinating logistics and documentation.
Record and track key action items, where required, and follow up with relevant stakeholders.
Ensure timely closure of administrative and coordination-related actions.




Communication & Stakeholder Coordination
Act as a key coordination point between Leadership Team members and internal/external stakeholders.
Draft, review, and format emails, presentations, reports, and other business documents.
Coordinate effectively with teams across functions and locations.
Maintain a skilled, responsive, and service-oriented approach while handling senior stakeholders.
Documentation & Presentation Support
Assist in preparing PowerPoint presentations, reports, meeting packs, and other leadership communication materials.
Maintain proper documentation, records, and filing systems.
Ensure accuracy, consistency, and confidentiality of all business documents.
Pool Support & Flexibility
Work as part of a centralized pool of secretarial support for the Leadership Team.
Provide backup support to other LT members and Executive Assistants during planned or unp

📌 Executive Assistant On Contract Bengaluru (India)
🏢 Essilor
📍 India